We have a great reception team and require a second Reception Manager so that five days a week are covered. The right person will line manage the team; be the first point of contact for the Doctors; liaise with the Practice Manager through regular meetings and our open door policy; participate in Practice and Partner meetings; do cross training with other members of administrative staff outside of reception to ensure that reception can always be covered.
Main duties of the job
To ensure the smooth running of reception including:
* leading from the front
* to work in harmony and synergistically with the other reception manager
* being responsible of reception emails
* overseeing the prescriptions team
* overseeing the eConsult team
* being responsible for the reception rota ensuring that there is always cover particularly on Saturdays AND to cover if required
About us
Our practice has grown from a single handed surgery started by Dr Charles Brookhouse in 1904 to a large practice with 14,000 patients. We serve north Bromley (most of postcode BR1) including Plaistow & Sundridge, Bromley Town Centre, Bickley, Shortlands and north Hayes.
We have 3 GP partners, 4 salaried GPs, 1 Advanced Nurse Practitioner, 2 Practice Nurses, 3 Health Care Assistants and from our PCN ARRS staff, we are fortunate to have a dedicated Clinical Pharmacist, Social Prescriber, Care Co-ordinator and GP Assistant. We also have weekly access to 2 physiotherapists and Mental Health Practitioners.
The clinicians are ably supported by a multi-skilled administrative team of which the Reception team are the pivot. Thus it is imperative that we have a strong reception management structure to ensure the continued smooth running of the practice.
Job responsibilities
The Reception Manager oversees the daily operations of a generalpractice's reception area, leading a team of receptionists to ensure smooth andefficient patient care.This role involves supervising staff, managing workflows, handlingpatient inquiries and contributing to the overall smooth running of thepractice.
KeyResponsibilities:
* To provide day to day support, leadership and first-line management for the reception team, including staff training, including staff training, performance management, and conflictresolution.
To managepatient inquiries and concerns, providing resolutions or escalating issues asnecessary.Ensure effective communication between patients, clinicians,and external agencies.
To plan and manage the reception rota to ensureadequate staffing, including adjusting schedules to accommodate leave andsickness.
To ensurethe effective use of practice IT systems, troubleshoot issues, and train newstaff on relevant systems.
to ensure reception processes comply with practicepolicies and NHS guidelines.
to monitorand evaluate the quality of work within the reception team, implementingimprovements as needed.
to act as a point of contact between patients,clinicians, and other staff members.
to assist with various administrative duties and other relevanttasks as required.
to participate in health and safety audits and ensurecompliance with relevant policies and procedures.
Person Specification
Experience
* Experience of working in reception in a primary care/GP practice setting
* Management/Supervisory skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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