Office Administrator
Reports to: Financial Controller
Location: Milverton, Somerset
Hours: Part time – 15 hours per week ideally split across 5 days.
Salar y: £23914.80 - £25528.10
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About Organic Herb Trading
For over 40 years, Organic Herb Trading has been at the heart of organic and sustainable sourcing -working with herbs, spices, and botanicals from all over the world. We’re a small but passionate team based in the Somerset countryside, supplying some of the UK’s best-known ethical and wellness brands.
What makes us different? We care deeply about what we do—from the quality of our ingredients to the relationships we build with our growers and customers. We mix decades of expertise with a curious, forward-thinking mindset, always looking for better, fairer, and more sustainable ways to do business.
Role Purpose
The Office Administrator provides administrative and HR support to ensure the smooth day-to-day running of the office. Working under the direction of the Financial Controller, the role supports office systems, people processes, and general administration activities, helping to maintain an organised, compliant, and positive working environment.
Key Responsibilities
Office Administration Support
* Provide day-to-day administrative support to ensure the office operates efficiently.
* Act as a first point of contact for general office queries.
* Assist with managing office supplies, equipment, and service provider coordination.
* Support organisation of meetings, events, and travel arrangements as required.
* Assist with maintaining office records, documentation, and filing systems.
* Support health & safety administration and office compliance activities.
HR Administration Support
* Assist with employee onboarding administration (excluding payroll setup).
* Maintain staff records and absence tracking under the supervision of the Financial Controller.
* Prepare HR documentation and letters as directed.
* Support internal communications and help maintain a positive office culture
* Act as an administrative coordination point between employees and management when required.
Experience and Skills
Essential
* Previous experience in an office administration or coordination role.
* Strong organisational skills and attention to detail.
* Good IT skills, particularly Microsoft 365.
* Clear communication skills and professional approach.
* Ability to manage tasks efficiently within part-time hours.
Desirable
* Experience working within a small business or SME environment.
* Awareness of basic HR administrative processes.
Qualities & Attitude
* Reliable and organised.
* Proactive and supportive.
* Discreet when handling confidential information.
* Flexible and adaptable.
* Aligned with the values of an ethical, sustainable organisation.
What We Offer
Part-time role (15 hours per week)
Flexible working arrangement (to be agreed)
25 days holiday (pro rata) plus Bank Holidays
Contributory pension scheme
A supportive, mission-led working environment
* Please send your CV and a maximum two-page cover letter outlining why you believe you are a great fit for the Office Administrator role to Jobs@organicherbtrading.com by 20/3/26