Join to apply for the Senior People Administrator role at EFL (English Football League)
Join to apply for the Senior People Administrator role at EFL (English Football League)
“The EFL is about two things – great football competitions and supporting communities 365 days a year”.
The EFL is looking for a organised and detail oriented Senior People Administrator to work within our People Team. The role will operate out of our Preston office and will help to administer and support the People Team and wider EFL/EFLitC.
JOB OUTLINE
Reporting into the Director of People, the Senior People Administrator will develop and maintain all areas relating to the administration of the people processes within the EFL and EFL in the Community (EFLitC).
KEY RESPONSIBILITIES
* Develop and continuously improve all people administrative processes and operations for both the EFL and EFLitC ensuring they are accurate, user friendly, timely and efficient
* Develop and maintain the EFL/EFLitC core HR system, currently People HR, to ensure it is up to date, accurate and being used to its full potential
* Produce reports from People HR and, using Excel, manipulate data into graphs, dashboards and summary information to support the delivery of KPIs
* Collaborate with the People Officers’, create and update standard templates and processes for all HR related areas such as recruitment, onboarding, induction, learning & development, employee benefits, case management, changes to terms and conditions and offboarding
* Manage the provision of the people policies – maintaining the tracker, formatting content and launching the policies through the intranet
* Act as SharePoint lead for the People Team - communicating changes and important news to the organisation
* Support compliance and audit readiness by maintaining accurate, legally compliant employee records and assisting with data preparation for audits or inspections
* Maintain accurate note taking at meetings
* Support team financial administration, including administer invoice sign offs and service contract renewals Sending invoices to the relevant people within the team and maintaining accurate record keeping
* Own and maintain the production of the organisational charts for each department and the wider organsiation
* Monitor the People inbox day-to-day, answering and resolving queries where possible and directing and signposting to relevant members of the People Team when required
* Update and maintain the People Team diary - helping the team to keep the pace on projects through communication and organisation of together time
* As part of the People Team, develop and update relevant trackers
* Work on ad hoc projects as required, recognising gaps and improvement areas within the way we work whilst driving the team to improve efficiency and resourcefulness
* Be the point of contact for general queries, both internal and external, signposting as needed
* Coordinate tracking and reminders for mandatory training and settling-in (probation) periods, ensuring completion and documentation are kept up to date
WHO WE ARE LOOKING FOR
KNOWLEDGE & UNDERSTANDING
* Demonstrable competency of managing confidential and business critical administration to an accurate and progressive standard
* Understanding of GDPR and data protection principles in relation to employee records and sensitive information
* An understanding of HR procedures and documentation
* A working knowledge of administrative procedure within an internal service in a professional organisation
* Able to recognise priorities and organise workload
TECHNICAL SKILLS
* Proactive and resourceful, with a pragmatic mindset and confident approach to problem solving
* Strong technical knowledge of Microsoft office and 365 applications, in particular Word but also within others such as PowerPoint, SharePoint, Outlook and Excel
* Detail oriented
* An ability to work effectively under pressure and to deadlines
* Ideally has worked within an HR, legal or finance team as a senior administrator
ATTRIBUTES
* A process and systems-oriented person
* An organised mind with a love and passion for delivering the best to people
* Thrives working in a fast-paced environment
* A desire to always improve the operational efficiency of all administrative areas within their responsibility
* Lead by example by contributing to promoting the principles of the EFL:
* Everybody Working Together- We are one team supporting each other and collaborating on our shared goals
* Fairness & Equality- Being consistent and inclusive for everyone - showing respect
* Listening & Learning- Communicating with trust and honesty - growing as individuals and enabling others to do so too
INTRODUCTION TO THE EFL AND EFL IN THE COMMUNITY (EFLITC)
The English Football League (EFL) is the highest attended football league, and largest single body of professional clubs in Europe.
It is responsible for administering and regulating the Sky Bet EFL, Sky Bet Play-Offs, Carabao Cup and Vertu Trophy competitions, plus youth and reserve team football.
A vital part of sporting life, both in the UK and across the globe, the EFL operates some of the world’s most competitive, popular and successful football competitions, acting as part of the fabric of life for millions of fans and families.
EFL Clubs are truly embedded in the hearts of their 72 local communities, spanning the breadth and depth of England and Wales. Away from the match-day, Clubs and Club Community Organisations interact seven days a week, 365 days a year, making a positive contribution to the communities in which they serve.
OUR TEAM AT THE EFL
The EFL offers a unique opportunity to work with some of the biggest sporting competitions, clubs, commercial partnerships and media in the market.
We look for the best people who approach their work with energy, excellence and commitment.
Our employees are crucial to our success and Equality, Diversity and Inclusion are fundamental elements of building our team. Each of ushas an array of qualifications, skills and life experiences.
If you have any particular requirements in respect of the recruitment or interview process, please mention this in your application.
The EFL reserves the right to close this vacancy early should we receive enough applications.
Seniority level
* Seniority level
Mid-Senior level
Employment type
* Employment type
Full-time
Job function
* Job function
Information Technology
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