Overview
Personal Assistant to Pastoral and Co:Curricular Heads
Location: Godalming, Surrey
Salary: A GBP 32,000 : A GBP 35,000 per annum
Vacancy Type: Full:time, mostly term time role, 37.5 hours per week, with requirements to work a week either side of each term. Normal days are Monday to Friday 08.30 - 17.00 hours (with an unpaid lunch hour)
Closing Date: Monday 3 November 2025
The school is a leading coeducational independent school located on a picturesque 250-acre campus in Surrey. Established in 1611, they are committed to providing an exceptional education that empowers students to achieve their full potential in a supportive and inclusive environment. Their core values of kindness and belonging are fundamental to their thriving community.
The Role
They are seeking an experienced and forward-thinking Personal Assistant to support three of their core Senior Leadership Team members.
Reporting to both the Deputy Head (Pastoral) and Deputy Head (Co:curricular) and also providing support to the Assistant Head (Pastoral), the postholder will support the Pastoral and Co:curricular teams as they support the development and care of their pupils.
Key Responsibilities
* Managing and developing effective administrative systems to support the pastoral and co:curricular offices (at times this may include support for Senior Heads of House and Wellbeing teams)
* Dealing with incoming communication, often responding on behalf of the Deputy and Assistant Heads
* Meeting and greeting visitors
* Being proactive in managing time; organising and maintaining diaries (for DHP, DH(C) and AHP) and arranging meetings as required
* Screening phone calls, enquiries and requests, and handling them when appropriate
* Taking minutes at Heads of House meetings and other meetings as required
* Being efficient and accurate in administration of relevant pastoral behaviour management incidents including drafting appropriate correspondence
* Liaising with current and prospective parents, pupils and staff, especially other senior PAs
* Supporting the teacher recruitment process, for example, assisting with candidate tours of the School and coordination of programmes
* Organising central administration of House of the Week (HoW) duty rota
* Updating centrally and ensuring timely distribution to Houses of Boarding Handbook and related policies and notices
* Arranging travel, visas and accommodation as required
* Organising Pupil airport travel
* Producing documents, briefing papers, reports and presentations as required
* Organising and attending meetings, and ensuring the DHP, DH(C) and AHP are well prepared for meetings
* Providing practical and administrative support for key events, such as Carthusian Day and Open Days
Skills And Qualifications
* Good standard of education: including GCSE/equivalent in English language and mathematics
* A good track record of operating at EA/PA or similar senior administrative experience in a complex and demanding environment
* Highly proficient in the use of Microsoft Office, particularly Outlook (email, diary management etc) Word, Excel and PowerPoint
* High level of numeracy and literacy
* Strong organisational skills, with a track record in demonstrating experience to prioritise, plan ahead and carry out work so as to meet deadlines and achieve goals
Desirable
* Degree level qualification
* Experience of iSAMS, SOCS and CPOMS or other schools-based academic administration system (or prepared to undergo training on the systems)
* Understanding and /or previous experience of working in a school environment
* Experience of ISI or Ofsted inspections from a support perspective
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