Description
* Develop and implement a facility management program including preventative maintenance and asset life‑cycle requirements including disposal and re‑installation
* Identify and craft the parameters and blueprint for planned and unplanned maintenance activities underpinned by relevant governance procedures verifying that the implementation is aligned
* Participate in developing a Sustainable Development policy and initiatives based on current industry trends related to Facilities and Infrastructure
* Create and update all policies and procedures relating to facility and infrastructure management within SBV guided by best practice and taking overall accountability of the implementation across all centres
* Responsible for the compliance to building regulations and other legislation driven by the relevant legal authorities
* Oversee the integrated facilities management book of work across all centres within the group
* Oversee the integration of the workstreams, collaborating with procurement, legal as well as other leads to ensure alignment and compliance to SBV processes, service level agreements as well as procurement guidelines
* Research innovative techniques and methodologies, devising solutions aligned to best practice to meet strategic objectives across the estate portfolio
Responsible for the management and oversight of the real estate portfolio inclusive of lease and owned properties
* Construct successful investment portfolios informed by market conditions and economic trends through the provision of property data, market analysis and recommendations
* Prepare the development and operational business plans (including market research, due diligence reports, financial analysis, investment strategy, anchors strategy, pricing, sale and lease strategy, risk register and exit strategy) of the real estate projects
* Determining acceptable risk levels in the property portfolio based on time frames, risk preferences, return expectations, and market conditions based on SBV requirements
* Create a rental determination analysis verifying with market data to understand the conditions within the area, negotiating with the relevant landlords to provide business with an overview of market conditions. Provide recommendations around the renewing, termination and new leasing of properties
* Research and investigate the acquisition of properties in alignment with SBV’s strategic objectives
* Manage cross‑functional relationships with internal and external stakeholders, overseeing the property portfolio strategy
Analyse and coordinate the facilities and infrastructure operational requirements to align to the budget objectives
* Prepare, manage, monitor and report on the expenditure of the facility department included but not limited to Support office and the entire SBV property portfolio
* Develop and implement cost reduction initiatives that do not forego efficiencies in place
* Achieve the overall budget target from an Opex and Capex perspective through benchmarking, analysis, reporting and the implementation of future initiatives within the lifecycle
* Analyse and implement corrective plans supporting the utilisation of various infrastructure and facilities programs which directly impacts the profitability of the infrastructure portfolio
* Create optimisation strategies based on the framework and align to the organisational property requirements
* Conduct due diligence around costing and estimations prior to the commencement of each program of work to generate a comprehensive view together with cost saving initiatives
* Manage the end‑to‑end property value chain for the Group, benchmarking operating costs per property against industry standards
Coordinate scopes of work as per the contractual agreements related to services rendered to the SBV property portfolio
* Create and apply the contractual framework within the Infrastructure and Facilities landscape, distributing to the Legal, Procurement and other relevant teams to highlight risks and align to the SBV governance methodology
* Support the Head of Procurement and Head of Legal in the procurement of Facility Management service contracts, consultancy support and works contracts in accordance with SBV’s financial and procurement policies and procedures
* In conjunction with procurement, negotiate and assist in drafting of suitable service or concession agreements and contracts in relation to the developing and operating of projects aligned to SBV policies and procedures as well as industry best practice guidelines
* Support the Procurement, Risk and Legal teams to highlight the risks associated with all the necessary legal documentation relevant to the real estate and development process that needs to be implemented, through the review of contracts, appointments, sales agreements, leases, warranties, performance guarantees, purchase contracts, utilities contracts, title deeds etc. to facilitate and deliver upon contractual agreements
Lead the Facilities and infrastructure elements of Environmental Social and Governance (ESG) management
* Collaborate with a multidisciplinary team across a range of industries specific to facilities and infrastructure to support SBV in the understanding and development of tailored solutions within the landscape integrating KPI’s and metrics
* Investigate and implement solutions that incorporate the evolving policy, regulatory, and business environment risks and opportunities associated with Corporate Sustainability and ESG
* Manage the facilities element of the ESG component as a stream lead incorporating the facilities component as it relates to SBV
* Develop and execute corporate social initiatives aligned to the facilities and infrastructure sustainability workbook
* Support SBVs ESG journey, reporting on and managing the ESG requirements to ensure a positive reflection and outcome
Oversee the collection and analysis of data to adjust to current and future plans
* Establish and monitor a data repository for the facilities and infrastructure components ensuring data integrity to enable effective business decision making
* Develop and generate MI for the integrated facilities and infrastructure portfolio performance across the group inclusive of all initiatives implemented
* Utilise the data source to build a future facilities and infrastructure framework to remain ahead of industry standards
* Establish, update and regularly report on the consolidated risk register and mitigation measures specific to estate management
* Create executive reports depicting the real estate portfolio, providing strategy recommendation highlighting critical concerns and solutions
Governance
* Subscribe and align to SBV Services' ISO 9001:2015 Quality Management Standards, ensuring the department’s processes and quality management system is at all times in compliance with the standard.
* Support SBVs ESG journey, reporting on and managing the ESG requirements to ensure a positive reflection and outcome.
People Management
* Provide leadership to employees within SBV and provide strategic and operational oversight of one’s department.
* Capacitate the department by ensuring that the team structure is maintained, appropriately recruited, and selected.
* Creates a conducive environment which translates into productivity and high morale within SBV.
* Leading the focus on talent to instil value creation for high value contributors.
* Preside over disciplinary hearings on behalf of SBV in alignment with statutory requirements and the policies & procedures of SBV.
* Be an advocate for SBV’s Talent Management Process.
* Adhere to legislative requirements, company policies and procedures in respect of employment Health and safety practices.
* In relation to continuous improvement partner with Organisational Development to identify and possibly develop applicable training material or interventions that will provide future fit SBV employees.
Lead as an Ambassador and executor of Change
* Act as a change management architect in periods of change to ensure business continuity.
* Manage the integration of business units into a seamless end‑to‑end solution for customers.
* Effectively communicate and embed new processes and procedures as they occur, addressing or escalating matters/ concerns to the SME’s (subject matter experts) when required.
* Facilitate the necessary presentations, workshops, or forums to ensure consistent and accurate communication is given across one’s portfolio.
Requirements
Minimum Requirements: Education and Work Experience
* Bachelor’s degree Facility Management or Engineering
* Trade certificates advantageous
* Membership with SAFMA (South African Facility Management Association) preferential
* 6 years’ experience in facility management of a medium to large organisation with multiple widely dispersed sites nationally of which
o 2 years in managing a facility department inclusive of budget management and vendor management
o 2 years at a senior management level within a specialised industry
* Thorough knowledge of OHSA
* Working knowledge of principles and practices of project management
* Working knowledge of principles and practices of business administration
* Working Knowledge of electrical and mechanical systems
Work Level: Senior
Job Type: Permanent
Salary: Market Related
EE Position: No
Location: Houghton
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