Overview
We have an exciting opportunity for a Bid Coordinator to join our team within Vistry South London, at our Stratford office. As our Bid Coordinator, you will contribute to tender and bid activities to support winning submissions.
We value in-person collaboration and team culture, but we’re also committed to supporting flexible working where possible. We encourage you to raise any specific requirements during the interview process so we can explore how this could be accommodated.
Responsibilities
* Ensure Tender information is received, logged, and distributed to the correct parties and approvals obtained (where appropriate).
* Responsible for document management/control on tenders.
* Support Bid Team in writing non-technical content for framework, PQQ and tender submissions.
* Contribute towards achieving the business objective by winning successful bids and tenders.
* Assist with the management of tenders, including overall responsibility for preparing tender submissions including design and formatting through InDesign.
* Develop and maintain all tender documents and correspondence data essential for Bid Submission, including preparation of Tender Settlement Presentations and Settlement Packs.
* Ensure the bid document is compelling, well-written, attractive and accurate.
* Issue RFIs to the Client’s Representative and share responses with the internal bid team.
* Attend Bid Launch/Tender Strategy Meetings and record Meeting Minutes.
* Report up-to-date submission status to the Pre-Construction Manager and manage/update the bid programme.
* Ensure information control is in accordance with Life of Site procedures.
* Support document control and administrative tasks as needed.
* Book meetings where applicable.
What we would like from you
* Behave in line with our company values – Integrity, Caring and Quality
* Excellent written English and attention to detail
* Experience in bid coordination within the residential sector or a similar administrative role is desirable
* Proficiency in Microsoft Office, Adobe Pro/Foxit and InDesign and document formatting
* Strong organisational, communication and time management skills
* Ability to work under pressure and meet tight deadlines
* A collaborative mindset and a proactive approach to problem-solving
* Interest in progression and development into bid writer/bid manager role
Benefits
* Competitive basic salary and annual bonus
* Company car, car allowance or travel allowance
* Salary sacrifice car scheme available to all employees
* Up to 33 days annual leave plus bank holidays increasing to up to 39 days with service
* 2 Volunteering days per annum
* Private medical insurance, with employee paid cover
* Enhanced maternity, paternity and adoption leave
* Competitive pension scheme through salary sacrifice
* Life assurance at 4 x your annual salary
* Share save and share incentive schemes
* Employee rewards portal with many more benefits
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