Executive assistant

Executive Assistant – Executive Assistant (Bridges – Trusted Intelligent Engineering Partner)

We are a leading engineering partner, recognized as a Sunday Times Top 100 Place to Work 2024.

At Bridges we are more than engineers. We shape and support engineering and construction for our clients who in turn touch the daily lives of millions of people across the UK.

The Executive Assistant (EA) provides high‑level administrative, strategic, and operational support to the Managing Director and Senior Leadership Team (SLT). This role ensures the MD’s time is effectively managed, key business priorities are executed, and communication flows smoothly across all stakeholders.


Key Responsibilities

* Executive Support & Administration: Provide full executive and administrative assistance to the MD, including diary management, scheduling and forward planning for daily, weekly, monthly and annual commitments; coordinate complex meetings, travel itineraries, accommodation, logistics, meeting set‑ups, catering, room bookings and support representation of MD where appropriate; handle confidential information with discretion and maintain high professionalism.
* Support Board and Senior Leadership meetings, including agenda creation, minute‑taking and action tracking.
* Manage MD’s expenses and approvals in a timely manner.
* Coordinate business planning and performance tracking: schedule, report and track company‑wide business plans and monthly performance scorecards; support MD in driving strategic initiatives and departmental objectives; gather, analyse, and present data and insights for decision‑making.
* Lead internal communications: prepare monthly company updates, internal newsletter, coordinate training sessions and act as a cultural ambassador.
* Provide marketing & brand support: maintain basic website updates, manage branded materials, corporate gifts and promotional items.
* Oversee projects & operational support: assist planning, coordinate strategic projects, maintain document management, implement administrative process improvements and offer general operational support to the MD and wider leadership team.


Qualifications & Experience

* Excellent organisational and time‑management skills.
* Strong communication and interpersonal skills.
* Proficiency with Microsoft Office Suite.
* High level of professionalism and discretion.
* Proactive and solutions‑oriented mindset; strong stakeholder‑management and relationship‑building capabilities.
* Ability to work independently while maintaining close alignment with leadership.
* Proven experience as an Executive Assistant, Personal Assistant or similar senior administrative role supporting C‑level executives.
* Experience in business planning, performance reporting, or project coordination (preferred).
* Exposure to internal communications, marketing support or leadership engagement activities desirable.


Benefits

Bridges offers an excellent benefits package, including a health cash plan, pension scheme, life assurance, employee discount scheme, training and development opportunities, referral bonus, enhanced maternity and paternity pay, and a culture of safety, health and wellbeing.

We are an equal‑opportunity employer committed to equality and diversity within the workplace.

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