Receptionist / Office Manager
Location: Staines-upon-Thames (onsite, 5 days per week)
Day Rate: Circa £140–£150 per day
Contract Duration: 6-month ongoing contract, with potential to become permanent
Start Date: ASAP
Overall Role Purpose
This role is the first point of contact for the brand-new head office for a globally known logistics company in Staines. As Receptionist / Office Manager, you will ensure the smooth running of the front of house, greeting visitors and supporting facilities, as well as providing high-quality administrative support to the Senior Management Team (SMT) and broader office. This is a pivotal role in maintaining a professional and welcoming environment for staff and clients.
Key Responsibilities
Reception
Greet and sign in visitors, ensuring security and compliance protocols are followed.
Maintain a professional and organised reception area.
Manage inbound and outbound post efficiently.
Answer calls, transfer without delay, and take accurate messages.
Keep staff contact lists up to date.
Administration
Support diary management and travel bookings (flights, hotels, taxis, airport parking).
Co-ordinate meeting rooms, book facilities and set up monthly SMT calls.
Prepare presentations for meetings as required.
Support finance & HR admin (e.g. setting up new credit cards).
Undertake other general administrative tasks as directed.
Facilities
Oversee visitor car registration system.
Monitor stock levels and manage orders for office supplies and consumables.
Liaise with cleaning contractors to ensure standards are maintained.
Report suspicious activities to the SMT.
Person Profile
Essential Skills & Experience
Minimum 2 years in a similar Receptionist / Office Manager role.
Excellent organisational skills, proactive and able to manage multiple tasks independently.
High attention to detail and accuracy.
Strong written and verbal communication skills to liaise effectively with a diverse workforce and external visitors.
Confident using MS Office, particularly Outlook, Word and PowerPoint to an intermediate level.
Desirable
Previous PA experience.
Comfortable working alone at times, as reception is located separately from the main office.
Personality & Fit
Friendly, welcoming and approachable; understands the impact of being the ‘face' of the business.
Self-starter with a “can-do” attitude who takes ownership of tasks.
Personable, uses initiative, happy to get stuck in and support wherever needed.
If this sounds like you apply now and send you CV to
TPBN1_UKTJ