Estimating / Contract Administrator
Location: Cambridge
Contract Type: Permanent / Full-Time
Salary: Competitive + Benefits
Are you an organised and detail-focused administrator with experience in construction, contracts, or project support? We’re recruiting on behalf of a respected contractor for an Estimating / Contract Administrator to join their growing team. This is a fantastic opportunity to play a key role supporting both the Finance and Preconstruction functions — helping to keep projects running smoothly from tender through to completion.
About the Role
As the Estimating / Contract Administrator, you’ll be the vital link between project, finance, and preconstruction teams. You’ll manage subcontract orders, ensure compliance processes are watertight, and provide essential administrative support throughout the estimating and tendering lifecycle.
This role is perfect for someone who enjoys variety, takes pride in accuracy, and thrives in a fast-paced, team-oriented environment.
What You’ll Be Doing
Subcontract & Contract Administration
Prepare, issue, and manage subcontract orders throughout their lifecycle.
Coordinate document signing, scanning, and filing (digital and physical).
Keep meticulous records of all orders, certificates, and supporting documents.
Liaise with finance teams to align subcontract data with budgets and payment schedules.
Issue and track payment certificates, ensuring clear communication with subcontractors.
Compliance Coordination
Manage security clearances (e.g., DBS, prison access) for employees and subcontractors.
Liaise with clients and authorities to meet site-specific compliance requirements.
Maintain up-to-date registers of clearances, renewals, and expiry dates.
Preconstruction & Estimating Support
Support the issuing of tender enquiries and track supplier responses.
Assist in compiling and formatting professional tender submissions.
Maintain document control systems for tenders, addendums, and bid outcomes.
Keep supply chain and estimating databases accurate and current.
Provide general administrative support to the estimating team, including tender follow-ups and client communication.
Data & Systems Management
Develop efficient digital filing systems for contracts, tenders, and compliance documents.
Support database upkeep and generate reports for tracking bids, tenders, and compliance.
What We’re Looking For
Strong organisational and document management skills.
Exceptional attention to detail, especially with financial or contractual data.
Confident communicator who enjoys working collaboratively across departments.
Proficient with Microsoft Office (Excel, Word, Outlook) and digital filing systems.
Able to handle confidential information with discretion and professionalism.
Desirable:
Experience in a construction or contracting environment.
Understanding of tender, estimating, or procurement processes.
Willingness to undertake compliance or security clearance training.
Why Apply?
This role offers:
A varied and rewarding workload within a supportive, collaborative environment.
The chance to develop your career in both finance and preconstruction functions.
Ongoing training and professional development opportunities.
Flexible and inclusive workplace culture where your contribution truly matters.
Ready to build your future?
If you’re an organised team player who loves getting the details right and supporting projects behind the scenes, get in touch with Harry Severn.
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