Job Overview
Are you a dynamic and highly organised professional, looking to make a significant impact in a large, innovative and growing organisation? We are seeking an accomplished and proactive Executive Assistant to join the Chief Executive Office and support the Head of UK and Ireland. This role will report to and work in collaboration with the Chief of Staff to ensure the CEO is effective and successful, enabling them to focus on strategic initiatives while you take care of the details.
Responsibilities
* Understanding the priorities and tasks required to support the effective day-to-day running of the CEO.
* Complex diary management across multiple time zones.
* Safeguarding the CEO's time by ensuring meetings are triaged and prioritised to maximise efficiency.
* Ownership of requests for, coordination of and distribution of meeting materials in advance.
* Working in partnership with the COS and COO office to ensure successful delivery of the wider UK Business priorities.
* Delegating approval requests where appropriate and obtaining relevant business rationale for expenditure.
* Mailbox management, including triage, acknowledgements, and redirecting items as necessary.
* Researching and planning domestic and international travel itineraries and meeting schedules for business trips, including all associated logistics.
* Planning and arranging customer trips and entertainment schedules.
* Pro-actively following up on action items required of the CEO and UK Leadership Team.
* Processing, tracking and managing expense claims on behalf of the CEO within Concur according to company policy.
* Administrative tasks for the CEO, such as taking meeting minutes, printing documentation and ad hoc admin.
* Arrange, attend and be involved in key Leadership Team meetings and events, tracking and following up on actions and activities.
* Demonstrating a consistent and professional representation of the CEO brand as a key liaison to both internal colleagues and external customers/offices.
* Building knowledge and networks with other HQ and Global Office Teams within the organization.
Skills & Experience
* Proven experience as an executive assistant to a CEO or a Senior Executive.
* Excellent organisational, planning and time management skills.
* Exceptional interpersonal skills, verbal and written communication.
* Ability to prioritise and handle multiple tasks and demands simultaneously.
* Proficiency in MS Office Suite.
* Strong problem‑solving and decision‑making skills.
* A proactive and detail‑oriented approach to work.
* High level of professionalism, integrity and discretion.
* Commercial awareness.
EEO Statement
We are a Disability Confident Employer and will offer an interview to disabled applicants who meet the minimum/essential criteria for the role. Email EMEIArecruitment@fujitsu.com if you would like to apply through the Disability Confident Interview Scheme.
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