Job Description
Job Title: Conveyancing Legal SecretaryLocation: Eastbourne, East SussexSalary: £25,000-£27,000 paWorking Hours: Monday - Friday, 9:00am - 5:00pmWork Type: Permanent / Full-Time (Office-Based)
HRGO Recruitment are currently recruiting for a Conveyancing Legal Secretary to join a well-established and busy legal practice based in Eastbourne.
This is an excellent opportunity for an organised and proactive individual to support a busy conveyancing team. The role will involve assisting fee earners with a variety of residential property matters while ensuring a high level of client service is maintained throughout the conveyancing process.
The successful candidate will work within a small, supportive team environment where workload can vary throughout the week, with particularly busy periods around property completions. Conveyancing experience is preferred; however, candidates with a general legal background will also be considered.
You will play a key role in supporting the conveyancing team with administrative, legal and client communication tasks while ensuring files are managed efficiently and in line with compliance requirements.
General Duties:
* Handling initial enquiries relating to property sales and purchase files* Carrying out due diligence in line with AML regulations and risk management procedures* Obtaining required documentation from clients and liaising with third parties such as HM Land Registry, lenders and search providers* Preparing draft sale contracts and re-mortgage documentation as directed by fee earners* Providing regular updates to clients on the progress of their matter* Managing enquiries from clients, estate agents and third parties* Undertaking word processing of legal documentation and correspondence* Using the Proclaim case management system to create and manage client files* Assisting fee earners with financial administration including time recording, billing preparation and completion statements* Handling incoming calls, emails and face-to-face client enquiries* Taking accurate messages and ensuring they are passed to the appropriate team member promptly* Opening and setting up new files accurately following instructions from fee earners* Managing filing, storage and retrieval of client files in accordance with firm procedures* Ensuring compliance with SRA client care standards and GDPR regulations* Providing general administrative support including photocopying, document binding and correspondence preparation* Assisting colleagues across the team when required and providing additional secretarial support* Supporting reception and handling overflow calls during busy periods
Requirements:
* Previous experience working as a Legal Secretary or within a legal administrative role* Conveyancing experience preferred, although a general legal background will be considered* Strong organisational skills and the ability to manage a varied workload* Excellent attention to detail and accuracy when handling documentation* Confident communication skills when dealing with clients, colleagues and third parties* Experience using case management systems and Microsoft Office* Ability to work effectively within a small, collaborative team* Understanding of confidentiality, data protection and compliance procedures within a legal environment
Benefits:
* Competitive salary depending on experience* 25 days annual leave* Opportunity to work within a supportive and established legal practice* Opportunity to develop experience within a busy conveyancing department
If you are interested in this exciting opportunity, please click 'APPLY NOW' and a consultant from HRGO Recruitment will be in contact.