Job overview
We are looking to recruit a Medical Secretary to work as part of a the administration team supporting the diabetes specialist nurses and the education team.
To provide a comprehensive administration service in strict accordance with GDPR and Trust confidentiality guidelines, ensuring all work is processed in a timely, efficient way.
Main duties of the job
·To undertake accurate typing of medical correspondence and general administration for the Diabetes Specialist Nurses and Diabetes Education Team. This will include highly sensitive and complex medical terminology with a need for confidentiality.
·To support the Community Diabetes Specialist Nurses and Diabetes Education team by actioning referrals, contacting patients and GPs, typing letters, organising clinic appointments, and use of the Care Records Service, and RiO.
·To assist in maintaining a high standard of service to meet patient needs and to keep accurate and up-to-date patient statistics so that the teams can meet their quality and economic targets.
·To assist with the daily management of clinic lists and booking of priority patients into clinics or on to Diabetes Education courses.
To act as part of the Community Diabetes Specialist Nursing and Diabetes Education Admin teams, providing administrative support for colleagues in their absence.
·To be responsible for any housekeeping procedures relating to the running of theadmin offices.
·In the absence of the Admin Manager/ Senior Admin minute-taking at the monthly team meetings.
Working for our organisation
Listen to why colleagues think we’re a great place to work!
What does Buckinghamshire Healthcare NHS Trust offer you?
1. As part of our BHT family, you’ll benefit from learning and development opportunities to support your career progression.
2. We offer flexible and agile working opportunities, alongside your NHS benefits of generous annual leave entitlement, pension and access to NHS discount schemes.
3. We provide a range of health and wellbeing services to promote a healthy, happy workforce.
Why work for us?
4. We’re committed to promoting inclusion and making sure all colleagues feel they belong. We encourage new colleagues from a diverse range of backgrounds to apply.
5. As an employer, we aim to create a workplace where differences are valued and colleagues treat one another with dignity and respect.
6. Greater diversity within our BHT family improves positive outcomes for the people and communities we serve.
7. A keen supporter of the Armed Forces Community who know the value of employing a service leaver/veteran and their families.
What do we stand for?
8. Our vision is to provide outstanding care, support healthy communities and be a great place to work.
9. Our mission is to provide personal and compassionate care every time.
10. Our CARE values are collaborate, aspire, respect and enable.
Person specification
Qualifications
Essential criteria
11. GCSE Grade C or above/equivalent in English Language
12. RSA II Typing, or equivalent
13. Medical Secretarial Course/ Medical Terminology Course, or ability to demonstrate equivalent
Experience
Essential criteria
14. Experience of working within the NHS in a similar setting
15. Experience of working within busy office environment
16. Experience of word processing
17. Ability to work with highly confidential data, and to maintain patient confidentiality
18. Good working knowledge of MS Office
Special Circumstances
Essential criteria
19. Willing to travel between hospital sites
20. Able to maintain a flexible approach to the role and duties
PPE requirements: Buckinghamshire Healthcare NHS Trust requires all colleagues to wear appropriate personal protective equipment (PPE) in accordance with our infection prevention and control procedures.
COVID-19 and Flu vaccinations remain the best way to protect yourself, your family, your colleagues and of course our patients from the viruses when working in our healthcare settings. We encourage our staff to be vaccinated when recommended.
Application deadline: This post will close on the closing date stated at midnight, however if we receive a large number of applications or there is a change in circumstance, we may be required to close a job before the advertised date.
Application information: If you are offered a job, information will be transferred into the national NHS Electronic Staff Records (ESR) system.
Shortlisting: The monitoring and safeguarding sections are not made visible to the shortlisting panel. The safeguarding section may be made visible to the interview panel, dependent on the role being recruited into.
Travel expenses: It is Trust policy that travel expenses for interviews will not be reimbursed.
Smoking: All Trust sites are NO SMOKING. Smoking in all areas of the buildings and premises is prohibited.
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