IP Filling Administrator (fixed-term contract)
Fix-term contract until the end of September 2026
About us
RWS is a global AI solutions company empowering the world’s most trusted enterprise AI.
Our proprietary Cultural Intelligence Layer, powered by 250,000 data specialists, cultural and language experts and deep domain professionals, backed by 45+ patents, makes enterprise AI culturally fluent, contextually accurate and secure, ensuring every interaction reflects a brand’s tone, context and customer values.
Through our Generate, Transform and Protect segments, we deliver intelligent content, enterprise knowledge, large-scale localization and IP protection for global growth. Trusted by 80+ of the world’s top 100 brands, RWS provides the confidence, governance and expertise organizations need to deploy AI safely, responsibly and at scale.
Headquartered in the UK, RWS is listed on AIM (RWS.L).
More information: rws.com
About the job
To support the IP Filing team with a variety of admin and project management-related duties.
Key Responsibilities
* Generation of project-specific reporting documentation within the Workflow Management System(s)
* Cross-reference of invoices and documents against client requirements to ensure client satisfaction
* Final quality control of documents before release to clients
* Maintenance of records within the Workflow Management System(s)
* Monitoring of the EuroFile Annuities mailbox.
* Recording and reporting of overdue European Patent annuity reminders and lapses.
* Work directly with the IP Operations teams to meet client requests
* Any other duties as may be reasonably required to support the IP Operations teams
Skills & Experience
* Highly proficient in the use of Microsoft Office applications
* Excellent organizational and time management skills
* Strong oral and written communication skills
* Ability to use initiative and problem solve
* Ability to multi-task and work under pressure
* Understanding of urgency and escalation procedure
* Strong team player
Life at RWS If you like the idea of working with smart people who are passionate about growing the value of ideas, data and content by making sure organizations are understood, then you’ll love life at RWS.
Our purpose is to unlock global understanding. This means our work fundamentally recognizes the value of every language and culture. So, we celebrate difference, we are inclusive and believe that diversity makes us strong. We want every employee to grow as an individual and excel in their career.
In return, we expect all our people to live by the values that unite us: to partner, putting clients first and winning together, to pioneer, innovating fearlessly and leading with vision and courage, to progress, aiming high and growing through actions and to deliver, owning the outcome and building trust with our colleagues and clients.
RWS embraces DEI and promotes equal opportunity, we are an Equal Opportunity Employer and prohibit discrimination and harassment of any kind. RWS is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at RWS are based on business needs, job requirements and individual qualifications, without regard to race, religion, nationality, ethnicity, sex, age, disability, or sexual orientation. RWS will not tolerate discrimination based on any of these characteristics.
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