Administrator / Project Resource Scheduler
We are currently hiring for a market leading Telecoms company offering a great opportuntiy to join as Administrator / Project Resource Scheduler.
Administrator / Project Resource Scheduler start date:
As soon as possible
Pay of Business Administrator / Project Resource Scheduler :
Competitive Yearly salary with company package.
Job Description of Administrator / Project Resource Scheduler :
• Effectively plan works daily for dedicated resource, ensuring client SLAs and crew profitability targets are met consistently
• Liaise directly with the client / third parties to resolve queries/issues relating to the work being undertaken
• Liaise with third parties for specialist requirements (e.g. Traffic management, pest control, electricians)
• Submission of permits on database in advance of works being completed, liaising with Highways Authorities as required to ensure works go ahead wherever possible, and manage through to completion ensuring permit is closed on completion of works with measure provided by engineers on site
• Complete specialist application forms for permits.
• Monitor daily submissions on report findings/anomalies to operatives / sub-contractors for correction escalating to Resource Scheduling Manager as appropriate.
• Manage orders through to completion on internal and client databases in real time ensuring data entry is accurate and complete
• Manage interim reinstatements and Highways Authority defects to ensure all are within SLA and fines and associated costs are kept to a minimum
• organise stock takes, materials and stores where required Role Profile .
• Ensure DFEs are updated and correct prior to billing, including all additional costs for applications and traffic management are applied, and any discrepancies between original job packs and works required on site are corrected
• Check and sign off invoices to be passed to Manager
• Coordinate resource, equipment etc. to sites to ensure works go ahead, sometimes with the assistance of Site Agents
• Input gang wages to timesheet and confirm wages for price-work crews weekly – if requested by line manager
• Provide regular and detailed information on outstanding and in progress works to the Resource Scheduling Manager, and to the client, for priority areas
• Retrieve stats for all works where required to ensure works can go ahead in a safe and timely manner.
Key Skills of Administrator / Project Resource Scheduler :
• Good organisational skills with the ability to prioritise effectively, manage conflicting priorities and achieve deadlines
• Good eye for detail, completing work with a high degree of accuracy
• Able to work in a fast paced, changing environment taking commercially astute decisions
• Able to receive constructive feedback, maintain respect and mutually agree any action required for you to take in response
• Wants to be part of a team, wants to succeed as a team
• Good IT skills, competent with the use of internet, email and Microsoft (Word, Excel, Outlook)
• Motivated and enthusiastic, able to work independently using own initiative as well as part of a dynamic team
Core Behavioural Competencies of Administrator / Project Resource Scheduler:
-Planning & Organising
-Attention to Detail
-Commercial Awareness
-Effective Communication
-Stakeholder Management