Job Title: Senior Project Co-ordinator - Fibre Network Build (UK) Location: Primarily office-based (with occasional site visits as required) Reporting To: Project Manager Job Purpose We are seeking a highly organised and proactive Senior Project Co-ordinator to provide essential administrative and logistical support to our Project Managers and on-site teams within the fibre optic network build sector in the UK. The Project Co-ordinator will play a crucial role in ensuring the smooth operation of projects by managing documentation, facilitating communication, tracking progress, and supporting adherence to project timelines, budgets, and safety standards. Key Responsibilities Project Support & Administration: Assist Project Managers in the creation and maintenance of project plans, schedules, and budgets. Manage and organise all project documentation, including contracts, permits, reports, drawings, and correspondence, ensuring they are up-to-date and easily accessible. Coordinate project meetings, prepare agendas, take minutes, and track action items. Support the onboarding and offboarding processes for project personnel and contractors. Handle general administrative tasks to ensure the efficient running of project operations. Data Management & Reporting: Maintain project tracking systems (e.g., RAID logs, progress trackers, resource allocation spreadsheets). Collect and compile data for project reports, dashboards, and presentations, providing accurate and timely information to the Project Manager. Assist with financial tracking, including processing invoices, purchase orders, and expense claims. Communication & Stakeholder Liaison: Facilitate effective communication between the Project Manager, on-site supervisors, internal departments (e.g., design, procurement, finance), and external stakeholders (e.g., contractors, suppliers, local authorities). Act as a central point of contact for project-related queries and information dissemination. Assist in preparing and distributing project communications and updates. Health & Safety and Quality Support: Support the Project Manager in ensuring that all project activities comply with relevant Health & Safety legislation, Streetworks legislation, and company internal H&S Management Systems. Assist in the preparation and review of safety documentation, such as risk assessments and method statements. Help track and ensure the completion of mandatory safety audits and quality checks, escalating any non-conformities to the Project Manager or On-site Supervisor. Contribute to fostering a safety-conscious environment by adhering to all safety protocols and reporting concerns. Logistics & Resource Coordination: Assist with the coordination of resources, including personnel, equipment, and materials, to ensure they are available when and where needed. Support the procurement team by tracking material orders and deliveries. Minimum Expected Experience & Qualifications Experience: Minimum of 1-2 years of experience in a project support, administrative, or coordination role, preferably within the telecommunications, construction, or civil engineering sectors. Familiarity with project environments and basic project management principles. Experience with data entry, record keeping, and report generation. Qualifications & Certifications: A-levels or equivalent vocational qualifications are typically required. A degree in Business Administration, Project Management, or a related field is desirable but not essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Full UK Driving Licence is desirable, but not always essential depending on specific project needs. Skills: Excellent organisational and time management skills with a strong attention to detail. Strong written and verbal communication skills. Ability to multitask, prioritise workload, and work effectively under pressure. Proactive attitude with a willingness to learn and take initiative. Team player with strong interpersonal skills. Basic understanding of health and safety principles in a construction environment. Desirable Attributes Familiarity with project management software (e.g., MS Project, Smartsheet, Jira). Understanding of fibre network terminology and build processes. Ability to adapt to a dynamic work environment. Commitment to continuous professional development.