We are seeking a highly organised and efficient Legal Secretary to provide comprehensive administrative support within our clients legal team. The successful candidate will play a vital role in managing correspondence, preparing legal documents, and ensuring smooth office operations. This position offers an excellent opportunity for individuals with strong organisational skills and a keen eye for detail to develop their career within the legal sector.
Key Responsibilities (including but not limited to):
* Opening and maintaining client files in line with departmental Risk Management guidelines.
* Providing direct support to the Fee Earner.
* Creating new files, drafting statements, and maintaining client communication.
* Preparing client care letters and related documentation.
* Meeting with clients for standard instructions and document signings.
* Conducting property searches and handling related enquiries.
* Using the HM Land Registry portal to:
Download official copies, plans, and documents, ensuring correct file storage under the matter number.
Perform bankruptcy and priority searches, as well as other pre-completion and online submissions.
* Compiling title documentation, scanning deeds, and uploading to the Document Management System (DMS).
* Managing post-completion procedures, including registration and Stamp Duty Land Tax requirements.
* Assisting with the preparation of invoices, completion statements, and accounting documentation.
* Typing legal documents and forms
* Producing accurate correspondence and documents via audio typing, ensuring all work is checked before submission.
* Handling general client queries professionally via telephone and email.
Requirements
The ideal candidate will demonstrate:
* A positive, collaborative attitude and the ability to work effectively as part of a team.
* Strong organisational and time management skills, with the ability to manage a varied workload.
* Exceptional attention to detail and accuracy.
* A proactive mindset and eagerness to learn and develop professionally.
* A minimum of six months’ experience as a Commercial Property Legal Secretary.
* The ability to thrive in a busy, fast-paced environment.
* Strong IT proficiency, particularly in Microsoft Office (Outlook, Word, Excel).
* Excellent written, numerical, and verbal communication skills.