Salary £24 – 26K per annum pro rata *
Full time office-based role
Based Twickenham
Hours: Monday – Friday 9am-5pm *flexibility on hours will be required
This an interesting and varied role incorporating a broad range of complex clerical and administrative tasks.
Key responsibilities:
* Ordering of office stationery and office supplies for project usage.
* Typing and preparation of reports as requested by Project Managers, project staff and/or Consultants.
* Maintenance of contract files and updating of library and report lists.
* Handling timesheets, authorisation, coding for invoicing and filing.
* Formatting of electronic documents
* Project document control activities
* Printing and binding reports
* Preparation for Client meetings including room preparation, arranging taxis, ordering lunch, beverage preparation, etc.
* Work within a well organised and structured company environment as specified in ISO 9001:2008 – Quality Management Systems and BS EN ISO 14001:2004 – Environmental Management Systems.
* Adheres to quality and environmental requirements.
Person specification:
You will possess good Knowledge of office practices and procedures, business correspondence, record-keeping systems, office equipment, excellent English grammar, including usage and composition and possess an excellent telephone manner.
* Ability to perform filing, record-keeping, and other related clerical tasks.
* Ability to exercise judgement and tact in dealing with the public, clients and other employees.
* Ability to communicate well, orally and in writing.
* Ability to work under minimal supervision and prioritise work.
* Ability to identify and correct errors in English usage, sentence structure and punctuation, perform basic arithmetic calculations.
* Ability to type correspondence, take minutes and other documents in a variety of formats on a PC from clear copy or rough drafts at a speed necessary for successful job performance.
* Ability to use Microsoft Office suite of applications on PC.
* Ability to operate assigned equipment.
* Ability to make decisions.
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