Job Title: QSHE Administrator
Location: Teddington
Company Overview
At Smart, we partner with the world's leading companies to maintain their facilities to the highest standards, delivering a truly customer-focused experience. For over a decade, we have excelled in providing top‑tier engineering services to premier data centres and commercial facilities globally. Our unique value lies in recognising that people are the heart of every organisation. Investing in our team is our greatest priority. Despite the rapid advancement of technology and the evolution of building infrastructures, it is the leadership and personal contributions of our dedicated Smart team members that distinguish us from the competition. We are an operationally driven business with a focus on visible management and a team that embodies our core values: Empowerment, Integrity, and Passion - this is the Smart way.
Role Overview
This role provides high-level administrative support essential for maintaining the company's management systems, ensuring information is up to date, and facilitating communication of statistical data across internal departments. The QSHE Administrator reports directly to the Quality, Health & Safety Manager.
Key Responsibilities
* Update spreadsheets, databases, and inventories with statistical, financial, and non‑financial information.
* Enter information related to accidents, first aid, hazardous materials, training, corrective actions, customer complaints, and internal non‑conformance into relevant systems.
* Organize internal meetings and take minutes as necessary.
* Provide support to the QSHE Team, including sending meeting invites, collating and distributing information, and taking minutes.
* Maintain QHSE actions and ensure timely completion through effective communication with internal staff.
* Update notice boards with contact details, procedures, posters, performance results, and relevant QHSE information.
* Maintain various quality‑related documentation, such as non‑conformance reports, internal audit schedules, procedures, and policies.
* Maintain SHE documentation, including meeting minutes, inspection reports, accident records, concern and near‑miss reports, and stock inventories.
* Work with the QHSE team, QSHE Advisor & Managers and other key stakeholders to provide administrative support for internal improvement projects.
* Compile order sheets for first aid and personal protective equipment (PPE) requirements.
* Communicate QHSE information to internal or external stakeholders as required.
* Perform any other administrative tasks as required by the Quality, Health & Safety Manager.
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