Ice is an award winning Brand Experience Agency, specialising in Events, Environments, 3D Design & Build and Brand ID.
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Our offices are located in a Grade II listed building in the centre of Windsor where we also have an Art Gallery.
Were looking for an experienced office manager / finance assistant to join our busy team Office based, you will report to the Head of Finance.
The Office Manager/Finance Assistant is the backbone of our office operations and responsible for managing various administrative tasks while ensuring the smooth functioning of the office environment and the Art Gallery.
Responsibilities: Office Management: Maintain a well-organised and efficient office environment.
Coordinate office supplies, equipment, and facilities maintenance.
Manage office schedules and appointments.
Ensure a welcoming and professional reception for visitors to our offices and the Art Gallery.
Administrative/ Project Support: Handle phone calls, emails, and correspondence efficiently.
Maintain and update company records, databases, and filing systems.
Collaborate with our event team on administrative tasks as needed.
Sourcing for the events team, e.g.
booking catering, finding hotel availability, transport, flights etc.
Li aise with external suppliers and service providers.
Purchasing event collateral.
Assisting with collecting, collating, and sending out collateral for events.
Finance: Assisting the Head of Finance.
Liaising with external suppliers and service providers.
Processing purchase orders and purchase invoices.
Creating and processing sales invoices.
Processing all CC and expense receipts.
Creating VAT reports for CC and expense receipts. xkybehq
Qualifications A proven history in office management and a minimum of 3 years finance experience with Sageline 50 is essential.