The F&B Administrative Executive provides essential administrative and operational support to the Food & Beverage Service and Culinary teams, ensuring the smooth coordination of daily operations and events. This role supports general F&B administration while also assisting across all areas of Food & Beverage operations to help deliver an excellent guest experience.
Job Responsibilities
* Perform clerical and administrative duties for the F&B and Culinary Leaders.
* Assist in F&B Operations when needed, in delivering exceptional guest services.
* Maintain an organised filing system for departmental documentation.
* Receive, document, distribute, and follow up on work requests according to SOPs.
* Assist in preparing reports, presentations, meeting minutes, and other documents.
* Coordinate internal and external communication for the F&B and Culinary departments.
* Manage staff scheduling, payroll management, leave applications, all data concerning in F&B.
* Assist with menu and signage printing for all outlets and events.
* Coordinate menu updates, costing sheets, and promotional materials for both teams.
* Assist to ensure Banquet Event Orders, Amenity Requests, and staffing records are maintained accurately.
* Assist in organising training sessions for both the service and kitchen teams.
* Collaborate with the Finance team to ensure accurate month-end closing.
* Assist with invoice processing, expense tracking, and budget monitoring for F&B and Culinary.
* Maintain updated records of departmental expenditures, supplier contracts, and purchase orders.
* Support F&B and Culinary events, promotions, and administrative projects.
* Ensure compliance with hotel policies, health and food safety regulations.
* Perform any other duties as assigned by management.
Qualifications/Requirements
* Minimum 2 years of administrative experience, preferably in F&B or hospitality
* Proficiency in MS Excel, Word, and PowerPoint.
* Strong communication and organizational skills.
* Detail-oriented with the ability to multitask in a fast-paced environment.
* Service-oriented mindset with a proactive approach.
* Ability to work both independently and aspart of a team.
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