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* To ensure that all supplier invoices received are correctly recorded & coded, and that payments are made in a timely manner.
* To manage disbursement and own mailbox to the highest standard and respond to queries and requests within 24 hours
* Process purchase invoices/credit notes for Disbursement third party payments on internal operating system (Helix) and update paperless system (Docuware)
* To add and maintain supplier/creditor address & contact details
* Obtain approval from Finance team for payments
* To ensure disbursement payments are made in timely manner by reviewing the creditors list (Docuware) and standing orders (SharePoint)
* Provide proof of payment where required
* Upload all proof of payments to the paperless system for each supplier invoice (DW number) to complete the workflow in Docuware
* Provide remittance advices to suppliers when payments are made
* To reconcile disbursement payments against the bank statement
* To log payments in finance package (Great Plains “GP”)
* To allocate payments made against outstanding invoices in the finance system (GP)
* To support the team during peak periods
* To provide cover for other team members in case of holidays/absence
* To remain compliant at all times
SKILLS & EXPERIENCE
* Ability to demonstrate attention to detail
* Be proactive
* Ability to demonstrate data accuracy
* Ability to demonstrate mailbox management
* Ability to work under pressure and to tight deadlines
* Excellent written communication skills at all levels
* Basic accounting skills
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity,
national origin, disability, or status as a protected veteran.
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