Office Administrator – SPenergy Team (Dumfries)
Aureos are seeking an office administrator to join our SPenergy team in Dumfries. This office-based role involves supporting the admin team with reports and handling various administrative tasks to ensure smooth operations within the department.
Responsibilities
- Document management, contractual documentation and issuing contractual correspondence.
- Prepare and maintain commercial files to include compiling reports from information provided by the commercial team and obtained from databases.
- Preparing workpacks.
- Managing excel sheet trackers.
- Monitoring and tracking KPI's.
- Arranging and overseeing traffic management arrangements.
- Carry out document management and filing.
- Accurately maintain trackers ensuring data is kept up to date at all times.
- Act as a focal point of contact to receive incoming enquiries and either handle or forward on to relevant personnel.
- The ability to investigate, resolve, and/or escalate client issues/requirements.
- Source quotes for PPE/ Stationery and equipment as required.
- Collate delivery notes and invoices.
Skills, Experience and Qualifications
- Excellent organisation and communication skills, both written and verbal.
- Attention to detail and accuracy.
- Ability to communicate effectively at all levels.
- A high degree of personal initiative, responsibility and commitment coupled with integrity and enthusiasm in a fast-paced environment.
- Ability to maintain a high level of confidentiality.
- Ability to cope with urgency, pressure of work, prioritising and to remain flexible within a rapidly changing environment.
Benefits
- Generous Salary
- 25 days Holiday plus Bank Holiday
- Pension
- Learning & Development opportunities
- Assistance and Wellbeing support
Equal Opportunities
Aureos are an equal opportunities employer, and we are determined to ensure that no applicant or employee receives less favourable treatment on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status or race, or is disadvantaged by conditions or requirements which cannot be shown to be justifiable.
