Executive Assistant – Albyn Hospital (Aberdeen)
Full‑time, 37.5 hours per week, permanent. Salary up to £39,000.00 per year, depending on experience.
Overview
An opportunity to join Circle Health Group’s Senior Management Team at Albyn Hospital, with a flexible shift pattern.
Responsibilities
* Provide professional and confidential support to the Senior Management Team (SMT), including diary management, email handling, document preparation and dissemination of key information.
* Coordinate internal and external communications, screen calls and visitors, and relay messages accurately and efficiently.
* Prepare high‑quality reports, presentations and meeting packs using Microsoft Office tools, ensuring a consistent and professional format.
* Manage the full cycle of hospital meetings (Medical Advisory Committee, governance, operational and financial meetings).
* Issue agendas and supporting documents in advance; attend meetings, take accurate minutes and ensure prompt circulation of actions and outcomes.
* Track and follow up on action points to ensure completion and accountability.
* Oversee accurate and up‑to‑date maintenance of consultant practising‑privilege documentation in line with CHG policies.
* Serve as the first point of contact for complaint handling, ensuring complaints are acknowledged, investigated and managed in line with CHG’s Complaints Policy.
* Manage travel arrangements for the SMT, including booking transport, accommodation and meeting venues as required.
Qualifications and Experience
* Proven experience as an Executive Assistant or senior‑level administrative support within a fast‑paced environment.
* Excellent organisational and time‑management skills, able to prioritise and manage multiple tasks.
* Strong verbal and written communication skills; proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
* High level of discretion, professionalism and attention to detail.
* Confidence working with senior leaders, consultants and multidisciplinary teams.
* Experience in a healthcare, hospital or regulated environment.
* Knowledge of medical terminology or governance processes (e.g. MAC, clinical complaints).
* Familiarity with consultant database systems.
* Experience in event coordination and minute‑taking in formal meeting settings.
Benefits
* 25 days holiday per year plus bank holidays, increasing to 30 days with service.
* Private Pension Scheme.
* Private Healthcare Scheme, covering pre‑existing medical conditions.
* Friends & Family Hospital Discounts.
* Family‑friendly policies, including enhanced maternity, paternity and adoption pay.
* Non‑contributory life insurance.
* Staff engagement hub with discounts, rewards and voluntary benefits.
* Resources, tools and services to support wellbeing.
* Employee recognition programmes.
* Industry‑leading training and development opportunities.
Circle Health Group is committed to creating a diverse workforce and providing inclusive opportunities to all candidates.
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