An exciting opportunity has arisen for a Legal Secretary to provide support to a group of Senior Associates and Associates within a busy professional services environment.
This role requires exceptional organisational, communication and prioritisation skills, together with the ability to manage multiple competing demands and deadlines. The successful candidate will act as a key day‑to‑day contact both internally and externally, working closely with Executive Assistants and wider business support teams.
Key Responsibilities
* Take ownership of and manage workload effectively, delegating to or liaising with central support teams where appropriate
* Proactively monitor and oversee inboxes on behalf of fee earners during absences, as agreed
* Manage calendars, coordinate meetings and events, and organise all related logistics including room bookings and schedule updates
* Prepare, edit and proofread documentation to a high standard, ensuring accuracy and adherence to house style
* Work collaboratively with Executive Assistants, central teams and other Legal Secretaries to provide seamless support during absences and busy periods
* Respond promptly to requests and manage deadlines effectively to ensure expectations are met
* Act as a professional point of contact internally and externally, including managing telephone calls and taking accurate messages
* Coordinate finance and compliance processes, including billing support, expense submissions and assisting with cash collection activities
* Use initiative to identify and resolve issues proactively
* Maintain confidentiality, discretion and professionalism at all times
Skills & Experience Required
* Previous experience working within a law firm is essential
* Excellent verbal and written communication skills
* Strong organisational and prioritisation abilities
* Proactive and motivated with a positive, can‑do attitude
* Ability to work effectively under pressure and to tight deadlines
* Confident interacting with stakeholders at all levels
* Strong attention to detail with a high level of accuracy
* Flexible and adaptable approach to work and responsibilities
* Excellent administrative and time management skills
* Proficient in Microsoft Office, particularly Word, Excel and PowerPoint
* Minimum typing speed of 60 words per minute
* Team‑oriented with strong relationship‑building skills
* Experience using legal finance or practice management systems is advantageous
The organisation promotes a collaborative and flexible working culture, balancing professionalism with a supportive and positive team environment. Hybrid working arrangements are in place, with time spent both in the office and working remotely depending on business and client needs.
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