Accounts Payable Assistant (Hybrid working) based at Derby
Full Time Permanent role, 37 hours per week, Monday - Friday, Hybrid working model.
Responsible for:
* Processing supplier invoices accurately and in a timely manner.
* Matching invoices to purchase orders and goods received notes.
* Setting up and maintaining supplier accounts on the finance system.
* Preparing and processing payment runs in line with agreed terms.
* Dealing with supplier queries via email and phone, resolving discrepancies efficiently.
* Liaising with internal teams to resolve invoice and purchase order issues.
* Ensuring invoices are correctly coded and authorised.
* Supporting month‑end close activities, including reconciliations and reporting.
* Monitoring and maintaining the accounts payable inbox.
* Ensuring compliance with internal controls and financial procedures.
* Assisting with ad‑hoc finance administration and projects as required.
* Processing employee expenses.
* Supporting audits with invoice and payment documentation.
* Assisting with process improvements within accounts payable.
* Handling VAT queries on purchase invoices.
Required Skills and Experience
* Previous experience in an accounts payable or similar finance role.
* Good understanding of the purchase‑to‑pay process, including invoice processing and supplier payments.
* High level of accuracy and attention to detail when working with financial data.
* Ability to manage high volumes of invoices and meet deadlines, particularly around month‑end.
* Confidence using accounting systems and Microsoft Excel (experience with ERP systems desirable).
* Strong organisational skills with the ability to prioritise tasks effectively.
* Professional and confident communication skills, particularly when dealing with suppliers and internal stakeholders.
* A proactive approach to resolving invoice queries and discrepancies.
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