Description
Title: Office Manager
Location: Thames Valley
Reporting to: Office Operations Manager
Why RLB?
At RLB, we live by four simple ideas: Truth, Trust, Together, Tomorrow. Four values that live at the heart of RLB. A place where People Make Progress.
We value your skills, talents and unique perspectives – we think they are priceless.
Bring them to RLB and you'll be empowered to shape our future and your career in new and meaningful ways.
We'll give you opportunities to work on some of the most ambitious and exciting projects currently being designed and developed in the built environment sector.
You'll continue to learn and advance as everyone who works for us is provided with a tailored training programme. Our mentoring and reverse mentoring schemes will enable you to share your expertise while gaining fresh insights.
What makes RLB unique is our inclusive culture. As an independent, employee-owned business, teamwork and collaboration lies at the heart of everything we do. Hybrid and flexible working arrangements and family-friendly policies are just some of the ways we invest in employee wellbeing.
Join us and you will thrive personally as well as professionally.
Role Overview:
This is a key role managing the RLB Reading Office, delivering customer service excellence, internally and externally, and ensuring the RLB ethos is maintained.
The role will lead and manage the day-to-day aspects of office management, ensuring the office runs smoothly.
Key Responsibilities
* Day to day running of the office, ensure RLB customer excellence is implemented internally and externally
* Booking and greeting employees and external visitors
* Management of meeting rooms, including preparing refreshments
* Processing supplier invoices and liaising with the finance team
* Managing charity events and initiatives, keeping the CSR tracker updated.
* Responsible for Health & Safety for the office and team. Including ordering PPE
* Overseeing office maintenance, facilities, and environmental items, ensuring records are kept up to date
* Implement office policies and procedures
* Management of office budget, tracking expenditure and approving invoices
* Manage and maintain relationships with suppliers, contractors, and service providers
* Update and maintain internal platforms
* Organise office socials, events and work with the company and D&I communities to implement initiatives
* Responsible for office communications, ensuring team are up to date with all necessary information
* Provide assistance to the HR Team and payroll teams.
* Responsible for the onboarding process. Monitoring and supporting all new starter processes, working closely with the HR Team and IT teams, arranging equipment, carrying out inductions and working with the Line Manager to ensuring fully onboarded
* Assisting with monitoring training completion and also booking courses
* Arrange and monitor the new starter photos in line with the brand guidelines and file
Candidate Specification:
Experience
* Previous experience in an office related administration role ideally within the Construction sector for Consultancies.
* High level of IT competency, MS PowerPoint, Excel, Outlook, and Word
* Excellent multi-tasking skills.
* Must always maintain a high level of discretion and confidentiality.
RLB Employee Benefits
Our culture is built around enabling you to fulfil your potential, so you can look forward to benefits that include:
Hybrid Working - Working patterns to support your work-life balance. As well as competitive maternity and paternity packages.
Well-Rewarded - A competitive salary and generous holiday entitlement. As well as the opportunity to purchase up to five extra days.
Personal Development - A continuous learning and development programme, including established APC and in-house mentoring schemes.
Additional Benefits - We offer a wide range of benefits including professional membership subscriptions.
Exceptional Exposure - You'll have the opportunity to work on diverse projects across different sectors and regions.
Social Responsibility - We hold team and social events as well as charity fundraising and volunteering activities.
Our Diversity, Equity & Inclusion Promise
We believe in building a diverse and inclusive environment where each person can be themselves, feel valued for their contribution and be challenged and supported to reach their full potential. We have a responsibility to support the communities in which we live and work, and that our workforce should reflect these communities and our clients. Our talent strategy should enable us to overcome bias in the construction industry by recruiting, retaining, developing, and promoting a diverse and inclusive workforce. Find out more here: Diversity, Equity & Inclusion - RLB | Europe
If you require any reasonable adjustments to support you during any stage of the application or interview process, please contact our recruitment team at:
About Rider Levett Bucknall
With a network that covers the globe and a heritage spanning over two centuries, Rider Levett Bucknall is a leading independent organisation in cost management and quantity surveying, project management and advisory services.
Our achievements are renowned: from the early days of pioneering quantity surveying, to landmark projects such as the Sydney Opera House, HSBC Headquarters Building in Hong Kong, the 2012 London Olympic Games and CityCenter in Las Vegas.
We continue this successful legacy with our dedication to the value, quality and sustainability of the built environment. Our innovative thinking, global reach, and flawless execution push the boundaries. Taking ambitious projects from an idea to reality.