The Purchasing Officer role ispart of SCL's Purchasing and Information Team and is responsible for theprovision of an effective, efficient and professional purchasing service whichinvolves the appropriate sourcing of goods and services, processing ofrequisitions, expediting purchase orders, all with due consideration of qualityand price to deliver on-going cost efficiencies, quality and service benefits.
The role involves working as partof a team and providing a service to a number of NHS organisations. in sourcingand processing low value goods and services You will be involved in resolvingqueries, speaking to suppliers and purchasing goods and services.
This is an great role to gainfirst hand knowledge of working in a Procurement department and a potentialfirst step for a career in Procurement.
Main duties of the job
The postholder will provide an effective and efficient purchasing service to CDDServices, CDDFT, TEWVFT & Oxleas FTstakeholders including the appropriate sourcing and purchasing of low valuegoods and services.
The postholder will provide support and guidance relating to available contracts /catalogues and provide advice relating to purchasing processes and Trust SFIsto stakeholders.
Organiseand plan workload to ensure order requests are processed, contracts reviewedand reports are produced within departmental timescales/KPIs.
The postholder will identify frequently purchased goods to be added to the electroniccatalogues.
Tofacilitate product returns, credits, invoice queries and carriage charges.
To befully conversant with Trust SFIs, operational policies and procedures toensure all purchases comply with relevant guidance.
Workswithin standard operating procedures/work instructions and relevant Policiesand Procedures. Proposes changes to working practices in ownarea.
About us
SCL is a wholly owned subsidiary of County Durham and Darlington NHS Foundation Trust (CDDFT) set up to deliver a range of non-clinical services The company is a separate legal body to CDDFT.
SCL offers its own Terms and Conditions of employment which differ to the national NHS Terms and Conditions. As an employee in the company you will benefit from:
* Access to a pension scheme - National Employment Savings Trust (NEST) CDD Services will pay a 3% contribution (this is over and above the minimum contribution rate at the present time)
* Night Shift Working Allowances (where appropriate)
* Bank Holiday Working Allowances (where appropriate)
Bank work is offered on an 'as and when' basis with no guaranteed hours and will be paid on a pro-rata hourly rate for hours worked only
Job responsibilities
The post holder will work within the procurement team,alongside their purchasing colleagues and closely with materials managementstaff within CDD Services to ensure the achievement of agreed purchasing KPIs.
The post holder will provide clear information that supportspurchasing best practice to all stakeholders when sourcing goods and services,facilitating quotation exercises, processing requisitions and expeditingorders. Liaising directly with suppliersand/or National/Regional Procurement Hubs to progress quotation exercises/minicompetitions to achieve both quality and VfM outcomes for the Trust and/orConsortium Organisations.
The post holder will interact with a range of stakeholdersacross both CDD Services, CDDFT, TEWVFT & Oxleas FT in performing theirpurchasing function in line with Trust standards and best practice.
The post holder will provide an effective and efficientpurchasing service to both CDD Services, CDDFT, TEWVFT & Oxleas FTstakeholders and will be responsible for the achievement of a portfolio ofpurchasing KPIs.
The post holder must have an understanding of thestakeholder organisations Standing Financial Instructions (SFIs) andassociated policies.
The post holder will attend procurement team meetings andattend wider Trust stakeholders meetings to support an effective purchasingservice, as required.
The post holder will provide support and guidance relatingto available contracts / catalogues and provide advice relating to purchasingprocesses and Trust SFIs to stakeholders across both CDD Services, CDDFT,TEWVFT & Oxleas FT.
The post holder will have a working knowledge of electronicpurchasing systems and the ability to actively manage their workload withinsuch systems.
The post holder will participate in audits and informationrequested (including FOI) relating to purchasing activity within CDD Services,CDDFT, TEWVFT & Oxleas FT.
Person Specification
Special Skills & Knowledge
* Base level knowledge of operating within organisational policies, such as, Standing Financial Instructions. Ability to work in accordance with the set standards, such as, responding to queries within 48 hours. Ability to expedite information from systems. Ability to enter data, manipulate information and interpret outputs. Ability to resolve helpdesk queries.
* Good organisational skills and the ability to motivate staff
* Ability to manage own workload
* Good keyboard skills with high level of experience of the MS Office Suite, including Word and Excel
* The ability to work proactively, to think creatively and to be innovative
* Good interpersonal and communication skills and the ability to work effectively with colleagues at all levels in the organisation
* Ability to think clearly and remain calm under pressure
* Must be prepared to undertake necessary training (continuous development) commensurate with the requirements of the job
* An understanding of the employer / employee responsibilities in relation to Health and Safety at Work Act, Freedom of Information Act and Data Protection Act
* Good analytical skills
* Thorough knowledge of purchasing systems
Special Requirements
* A positive attitude and a Team player
Experience
* Working experience of operating within organisational policies. Experience of working in a team environment or equivalent. Experience of working to both agreed individual and team targets.
* Experience of analysing basic information and spend data to support decision making.
* Experience of working within a Procurement or Purchasing Team
Qualifications
* NVQ Level 3 (in appropriate subject) / Advanced Certificate in Procurement & Supply or working towards or equivalent experience.
* Working experience of purchasing and supply activity.
* Working Experience of an electronic purchasing system.
* Chartered Institute of Purchasing and Supply (CIPS) Diploma in Procurement & Supply or equivalent.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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