Job Description
Reed Accountancy are currently assisting an established client in the Crawley area in the recruitment of a Finance Assistant to join their team on an initial 12 month contract. This role is ideal for someone who thrives in a consistent, task-driven environment and is process-focused. The successful candidate will provide reliable and accurate support in the day-to-day financial operations of our organisation, working closely with the Management Accountant and the Head of Finance.
Day-to-day of the role:
* Sales Ledger Management:
o Issue sales invoices to customers, ensuring accuracy and timely distribution.
o Perform basic credit control tasks including sending statements, reminders, and following up on overdue payments.
* Purchase Ledger Management:
o Process purchase invoices and credit notes, ensuring correct coding, authorisation, and matching to purchase orders.
o Resolve invoice discrepancies with suppliers or the procurement team, ensuring suppliers are paid within agreed terms.
o Administer and track purchase requests, ensuring compliance with internal procedures.
o Conduct monthly purchase order management, including reviewing and closing POs as appropriate.
o Reconcile supplier statements and resolve any outstanding issues.
* Employee Expense Management:
o Reconcile and process company credit card transactions, ensuring all supporting documentation is received and correctly coded.
o Administer the employee expenses process, checking claims for accuracy and compliance with policy.
* Payment Run:
o Prepare and execute supplier and employee payment runs, including BACS and online banking, issuing remittance advice and managing urgent payment requests.
* Administration and Support:
o Manage vendor records within the accounting system, including SAP Concur, by setting up new suppliers, updating bank details, and maintaining accurate contact and payment information.
o Manage the finance inbox and respond to internal and external queries in a timely and professional manner.
o Maintain and update accounting systems and expense/invoice platforms.
o Perform regular bank reconciliations and maintain accurate records of all bank transactions.
o Assist with month-end and year-end closing procedures, ensuring all transactions are posted before deadlines.
o Support the finance team with the preparation of documentation and schedules for the year-end audit.
o Provide general administrative support to the finance team, including data entry, filing, and document management.
o Assist with ad hoc finance tasks as required to ensure the smooth running of the department.
Required Skills & Qualifications:
* Proven experience in processing invoices, issuing sales invoices, payments, and reconciliations.
* Proficiency in Microsoft Excel and other Microsoft Office applications.
* Experience using accounting software such as Sage, Xero, or similar platforms.
* Strong attention to detail and a methodical, organised approach.
* Ability to manage repetitive processes with consistency and accuracy.
* Good communication and relationship-building skills for liaising with internal teams and external parties.
* Professional and discreet in handling confidential financial information.
* Self-motivated, dependable, and able to work independently.
* High levels of integrity, professionalism, and confidentiality.
A great opportunity to join this small team so don’t delay apply now!