This post is only open to internal applicants.
Apprenticeships and Academy Development Officer
NHS AfC: Band 5
Main area Essentia Workforce Grade NHS AfC: Band 5 Contract Permanent Hours Full time - 37.5 hours per week (possible evening work, around 5 evenings per year) Job ref 196-ESS1548-S
Employer Guy's and St Thomas' NHS Foundation Trust Employer type NHS Site Great Dover Street Town London Salary £35,964 - £43,780 p.a inc HCA Salary period Yearly Closing 18/05/2025 23:59 Interview date 28/05/2025
Job overview
Are you interested in the development of others?
Do you have experience with managing apprenticeships, projects, or delivering training? Are you looking for a dynamic and varied role?
We want to hear from applicants who have a passion for developing others, and have experience in managing or selling Apprenticeship programmes.
Due to transferrable skills, we are also equally considering those with experience in the sales or training delivery of non-apprenticeship training courses, and those with notable project experience from any field or sector, especially IT or training.
Essentia, and the Essentia Academy are a part of Guys and St Thomas NHS Trust, and support the Trust's estates and facilities services.
We are looking for a proactive individual with strong organisation and written & verbal communication skills to manage multiple streams of work, and engage with our diverse staff group.
The post holder would be expected to manage their own workload, make decisions, proactively engage staff & problem solve in order to deliver outcomes against deadlines.
Ability to research, monitor, and evaluate are mandatory to report on apprenticeships, projects, and high-quality training provision. Strong data analysis skills are a bonus.
Previous applicants need not apply
Main duties of the job
The role holder will build on the existing apprenticeship programmes and continuously grow the opportunities and placements to offer development and career opportunities to both attract great new talent and also to upskill our talented workforce.
The role holder will manage the apprenticeship programme provision, sourcing providers, promoting programmes, coordinate, monitor, evaluate, report on and analyse data, escalate problems and drive continuous improvements.
The role holder will be expected to proactively build relationships with our services to gain support for apprenticeship uptake and provide advice and guidance to staff and managers to ensure success for our development offers.
You will liaise with internal and external stakeholders such as training providers, schools and colleges, and other NHS apprenticeship coordinators across London, to develop talent pipelines and to learn and share best practice.
You will also support the wider Academy team through delivering training, projects, and working on initiatives to understand and meet the needs of the Essentia workforce.
Working for our organisation
Essentia is part of Guy’s and St Thomas’ NHS Foundation Trust. Responsible for non-clinical healthcare services, Essentia designs, builds and maintains healthcare infrastructure vital to the smooth running of healthcare services. This encompasses everything from construction projects and healthcare planning to waste management, housekeeping, transport and security. Essentia employs around 2500 people. It combines exceptionally high standards and public sector values with commercial focus, innovative thinking and modern technology to create the best possible patient experience.
Detailed job description and main responsibilities
To interpret relevant policy/guidance/legislation and subsequently advise Head of Training Academy & Talent and senior managers within Essentia on apprenticeship matters
Participate and represent Essentia at apprenticeship focused meetings at a Trust and Regional level.
Keep accurate record of meetings with apprentices and providers
To contribute to the widening participation agenda through work placement schemes leading to employment and through local and regional networks
Deliver forums and review meetings with apprentices to improve engagement and retention
Design and deliver training for apprentices and staff
Run focus group/workshops for apprentice managers as required
Attendance and engagement in apprentice project meetings and review meetings with managers and apprentices to track performance
Development of resources, such as progress reports for apprenticeship meetings
Undertake any actions or tasks resulting from meetings.
Plan and execute apprentice recruitment process
Provide support to managers with the drafting of Job Descriptions to ensure they are suitable for use with recruiting Apprentices
Participate as a panel member for selection interviews for Apprentices
Understand key labour market trends and their significance for different kinds of apprenticeships
Develop reward strategies to retain and attract high quality apprentices
Liaise with providers and HR to ensure widest possible talent pool.
Source potential training providers and negotiate/agree delivery plans
Design and deliver sessions on the ‘career ready/boot camp’ programme
Design and lead assessment days for ad hoc recruitment of Apprentices
Co-ordination and attendance at career events to promote apprenticeship and Essentia careers.
Person specification
Qualifications/ Education
* Degree level qualification or equivalent work experience (Demonstrable experience in a related or similar role)
* Evidence of continuing development
* CIPD membership at an appropriate level
Skills/Knowledge/ Ability
* Demonstrable skills and knowledge of project work, planning & organisation and co-ordination of work
* Evidence of interpersonal skills, including listening, diplomacy, discretion, confidentiality, and ability to negotiate
* Good working knowledge of Microsoft Office Applications
* Knowledge of the apprenticeships cycle, legislation, and regulations
Additional Information
* An ability to work using own initiative
* A proactive customer-focused approach
Previous Experience
* Experience of working with apprenticeship, recruitment, or training programmes
* Experience of project work and planning / organisation and co-ordination of work
* Experience of working in a HR, Learning or a customer focused environment such as sales or recruitment
* Experience of working in a multidisciplinary organisation
* Proven experience of liaising and engaging with senior management
* Proven experience of working on their own initiative
* Engaging with number of stakeholders and monitoring SLA's
* Experience facilitating workshops/ focus groups
* Experience of representing an organisation at business events/ fairs
* Experience of working in NHS
* Experience with using or managing Apprenticship Service portal
* Experience with customer service, account, or contract management
Employer certification / accreditation badges
This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.
Our dedicated and talented staff make it their mission to provide outstanding care for our patients.
Fake job offers for medical professionals living abroad
The Trust has been made aware of a scam targeting medical professionals living abroad who are being sent fake letters offering a job. These letters contain the Trust’s contact details and are often signed by the Chief People Officer.
These letters are fake.
If you receive an offer of employment, please do not reply to the letter, provide any personal details, or send any money to anyone asking for a fee for the placement/job. If you have lost money or sent personal details you should immediately report it to your local law enforcement and contact your bank.
Please note that the Trust will only advertise job opportunities on our website, NHS jobs, LinkedIn, Indeed or Find a job.
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