Service Overview
Mishcon ENTITY is our dedicated company secretarial and governance support offering, essential for many of our innovative and entrepreneurial clients. Established in 2021, Mishcon ENTITY is specifically designed for emerging and fast‑growth companies and has rapidly expanded to support a substantial number of our clients over the past five years. We assist companies in maintaining accurate company records through a managed service, which includes updating statutory registers and ensuring necessary filings are made at Companies House.
Duties And Responsibilities
As a Company Secretary Portfolio Executive, you will work closely with our Portfolio Manager to service our clients and grow our offering. You will have excellent attention to detail and be capable of producing a consistently high level of work. You will have an understanding of the role of a company secretary and its importance to the effective maintenance of company records. Knowledge of the law within which we provide company secretarial services is desirable, but not essential.
The responsibilities of the role are as follows:
Systems
* Manage and optimise the use of Kudocs (our software provider) for portfolio management across a large number of clients.
* Implement and maintain efficient workflows for company secretarial tasks.
Administration
* Demonstrate excellent organisational and prioritising skills to meet the demands of clients and internal stakeholders.
* Oversee the maintenance of statutory registers for all client companies.
* Ensure timely and accurate filings with Companies House.
* Manage the annual compliance calendar for all clients.
Client communications
* Exercise high standards of client care in a professional manner at all times.
* Serve as an essential point of contact for clients regarding company secretarial matters.
* Ensure all client work is progressed in a timely fashion and in accordance with all statutory timeframes.
* Deliver regular updates to clients on their company's status and upcoming obligations.
Internal communications
* Liaise with other departments within the firm to ensure seamless service delivery.
* Champion the service within the firm.
* Provide company secretarial services to other clients in the firm when needed.
Skills/Experience
* Ability to work as part of a team and independently.
* Strong communication skills for both internal and external stakeholders.
* Excellent attention to detail and ability to manage multiple deadlines.
* Demonstrable commitment to delivering excellent client service.
* Ability to effectively manage own workload and priorities.
* Openness to innovation and experience and desire to work with legal AI tools.
* Experience in managing company secretarial services is desirable but not essential.
Please note that this job profile is not an exhaustive list of duties but merely an outline of the key components of the role. You may be required by your line manager to take on additional responsibilities when requested.
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