Purpose of Role
Responsible for managing end-to-end payroll processing for employees across the UK and the USA entities, ensuring timely, accurate, and compliant payroll delivery, including financial posting, month-end accounting support and analysis.
Reports to: Group Finance Lead – Finance Operations (US, UK, Europe)
Location: Darlington, United Kingdom
Job Description
* Administer end-to-end payroll cycles for UK and USA including gross-to-net calculations, statutory deductions, benefits, and reporting.
* Ensure payroll compliance with HMRC (UK), IRS/State Agencies (USA).
* Manage onboarding payroll setup for new hires in consultation with HR including tax codes, pensions, social security setup and regional equivalencies.
* Reconcile payroll outputs monthly including variance checks, internal audits, and correcting discrepancies.
* Coordinate with third‑party payroll vendors and ensure SLAs and data accuracy standards are met in all regions.
* Maintain payroll calendar, deadlines, year‑end processes (P60s, W2s, etc.) and regional submissions.
* Prepare payroll KPIs and performance dashboards for management.
* Ensure GDPR compliance and secure handling of sensitive payroll data.
* Prepare payroll‑related journal entries and accounting postings in the ERP system, including allocation across departments and cost centres.
* Coordinate with the Treasury/Finance team to execute salary payments and statutory remittances, and reconcile the bank transactions and resolve discrepancies.
* Assist with management reporting and cost analysis related to payroll expenses.
* Provide accounting support for employee expense claims and benefits accounting where required.
Knowledge, Skill and Experience
* Deep understanding of UK PAYE/NIC, pension auto‑enrolment, statutory leave pay, HMRC processes.
* Knowledge of US federal and state payroll law including FICA, FUTA, W‑4, state‑specific tax variations.
* Proficiency with multi‑country payroll systems (e.g. Sage) and ERP accounting systems (e.g. Microsoft Dynamics).
* Advanced Excel capabilities including pivot tables, VLOOKUP/XLOOKUP, and payroll reconciliation formulas.
* Experience completing payroll audits and preparing documentation for internal/external auditors.
* 5+ years multi‑country payroll experience.
* Bachelor’s degree in Finance, Accounting, Business, or related field.
Behaviors
* High attention to detail and accuracy.
* Strong understanding of multi‑country payroll legislation.
* Excellent problem‑solving skills.
* Ability toprioritiseworkload and meet payroll deadlines.
* Strong communicationskills and stakeholder management.
* High integrity: Handles sensitive payroll information discreetly and professionally.
* Ownership mindset: Takes responsibility for accuracy, deadlines, and continuous improvement.
* Analytical thinking:Identifiesanomalies, solves problems proactively, and suggests process improvements.
* Collaborative: Works closely with HR, Finance, and external providers.
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