About The GCCA
Launched in 2018, the GCCA is a CEO led industry initiative whose members account for the majority of the global cement industry volume outside of China, as well as some leading Chinese manufacturers. Our members operate in almost every country of the world.
The GCCA is a CEO-led industry initiative with around 50 members. Its members, Board of Directors, and Executive team are committed to sustainability – reducing the impacts of cement production and promoting the unique properties of concrete as a sustainable, durable and resilient building material – a material that will answer the needs of a growing and increasingly urban population that is set to exceed 9 billion people by 2050.
GCCA is a not-for-profit international association with an executive team and secretariat that is directed by the Board on behalf of members to deliver a programme of activity with the support of member-led working groups and task groups. GCCA works closely with national and regional cement and concrete associations partners as well as key external stakeholders such as United Nations, UNIDO, IEA, GABC, ICC, IFC, Business for Nature, Cement Breakthrough, World Economic Forum, LeadIT, SBTI- to name a few.
Innovandi
Innovandi is the GCCA innovation arm, which runs three world class innovation platforms to accelerate and foster innovation to help the industry decarbonise and produce carbon neutral concrete by 2050.
The Innovandi Global Cement and Concrete Industry Research Network (GCCRN) is the world-class industrial-academic research network of the cement and concrete industry. It brings the worlds of global industry and academia together to drive and support innovation in the cement and concrete sector through essential actionable pre-competitive research focused on the needs of the industry.
The Innovandi Open Challenge is a global program which brings together tech start-ups and the world’s leading cement and concrete companies to help accelerate the next wave of innovations to achieve our net zero mission.
Our Innovandi Entrepreneur Network is our third program under our Innovandi brand, open to start-ups, interested in collaborating to support our shared net zero mission.
The Role
We are looking for an experienced and enthusiastic administration support specialist to support our Innovation arm as well as the wider team, who can hit the ground running and provide a high level of support, ensure smooth-running operations and offer a wide range of skillset to the team including the CEO. We are a small team who work in a fast-paced environment, therefore we need someone who takes pride in efficiency, is enthusiastic over each task whether it be taking minutes in a meeting, updating a spreadsheet or coordinating an event for 120 people. We want a focused support specialist that can make an impact on the team, is ambitious to develop in the role and help us make our global mission a reality.
Main responsibilities:
* Providing operational and administrative support to the team and ensuring compliance with company procedures
* Assisting with budget monitoring, processing invoices and maintaining records
* Meeting and logistics co-ordination (in person and on-line) including agenda and slide preparation, creating minutes, arranging travel, accommodation and venue bookings for events.
* Dealing with project documentation including contracts, progress tracking
* Dealing with incoming and outgoing correspondence
* Electronic filing and archiving
* Creating and managing documents, spreadsheets and presentations
* Managing diaries for team members
* Planning and attending conferences, dinners and events e.g. Innovandi Spring Week Meetings
* Supporting the Head of Administration, CEO and Executive team with co-ordination and planning of GCCAs annual conference and other global events.
* Speaking to customers and clients to answer queries and resolve issues
* Ensuring relevant website and extranet pages are up to date
* Develop Hubspot to create a new GCCRN contact database
* Provide cover as required for the administration team
* Other duties as assigned
Skills and experience required:
* A minimum of 5 years experience in an administrative role
* Excellent communication and interpersonal skills
* Highly organised and process driven
* Ability to manage multiple tasks
* High attention to detail
* Understanding of operations across different timezones
* IT literate and confident using a range of programmes including Microsoft 365 Suite, Hubspot, Co-Pilot, Zoom, XERO, Wordpress
* Time management skills and the ability to prioritise workload effectively
* Customer service skills
* Problem-solving skills and the ability to come up with creative solutions to issues
* Able to work with a team, take direction from others and collaborate effectively
* Project and event management experience
* Honesty and discretion
* Ability to self-motivate
* GCCA is a global organization - experience in working in a multi-cultural environment
* Knowledge of administrative resources and trends
Desirable but not essential
* HR background advantageous
* Language skills advantageous
* Knowledge of basic accounting skills, e.g. creating purchase orders and invoices
The above description is not intended to be an all-inclusive list of duties and standards of the position. All support specialists follow other instructions and perform any other related tasks as assigned by their Line Manager or a member of the senior team as required to meet the needs of the business.
Terms and conditions:
In return we offer a competitive salary, salary sacrifice pension scheme, Christmas Office closure, and a commitment to ongoing personal development and training.
We are committed to creating a diverse and inclusive work environment. GCCA is an equal opportunities employer.
Location
The role is UK, London (Paddington) based with an opportunity to work a few days a week from home.
Job Type – Full-time Permanent
Hours: 09:00 – 17:30 Monday - Friday
Further reading:
* GCCA 2050 Roadmap
* Cement and Concrete Innovation
Deadline & How to Apply:
Please send your c.v. to Andrea Stone () with a covering letter by close of business Friday 13th March. Successful candidates will be contacted to co-ordinate first interview. First interviews will be held via video call on-line. Start date - April or earlier if possible.