Job Description
Business Support Officer\n\n£14.60\nBased in BN3 3BR\nFully Office based\nx2 Full time (35 hours) and x1 Part timeJob Purpose:\n\nDeliver confidential, quality administrative support to members of the Cabinet Office and Corporate Leadership Team. Assist in the delivery of a coherent range of service reforms and improvements across the Corporate Leadership Office, ensuring that they are well received, equitable from a diversity and inclusion perspective and have a measurable impact on performance across the organisation.\n\nProvide a time management/diary service to ensure the efficient use of the Cabinet Member or Corporate/Director's time.\nArranging and co-ordinating meetings with a range of internal and external stakeholders; organising appropriate, cost-effective travel arrangements and itineraries; and using initiative to rearrange appointments according to priorities.\nEnsure the Cabinet Member or Corporate/Director's is fully briefed and prepared for a complex network of meetings. \nLiaise with a range of internal and external contacts at all levels, including senior managers, directors, elected councillors, MPs, external agencies, community organisations, and service users, to build and promote good working relationships that support high standards of service delivery.\nCoordinate relevant council and committee papers, reports, and responses, ensuring corporate deadlines are met and all relevant officers are involved.\nPerform straightforward interpretation, analysis and manipulation of data or information, presenting findings / results accurately and appropriately to support effective reporting.\nProvide proactive business support, supporting and arranging key meetings; preparing presentations and papers; taking minutes and circulating key decisions to the division; and following up on actions, much of which may be confidential in nature.
Operating as part of a broader support team, sharing expertise and knowledge, and providing cover for other members of the team when necessary.\nSet up conferences and events as requested: book venues, arrange catering and equipment, invite speakers and delegates and prepare briefing materials. Assist on the day with welcoming, registration and co-ordination of functions to ensure the event runs smoothly and efficiently.Essential criteria\n\nEducated to NVQ Level 3 or equivalent level of knowledge gained through experience.\nDetailed knowledge of role-related administrative policies, processes and codes of practice.\nGood understanding of how the local government operates and the range of services delivered.Experience\n\nSignificant administrative experience at a senior level in a role related environment dealing with often complex, confidential and sensitive information.\nConsiderable experience using technology to deliver administrative support and to research and collate information for reports.\nExperience of recording and monitoring expenditure against defined budgets, checking travel/expense claims and producing straightforward statistics for reports.\nSkills and abilities\n\nStrong organisational and time management skills to work effectively under pressure, meet deadlines and prioritise own workload within a clear framework.\nAbility to use initiative and judgement to identify urgent matters or resolve more varied or complicated problems.\nAbility to communicate straightforward information clearly and deal with challenging people and situations calmly and confidently whilst providing a courteous and efficient service, exercising sensitivity, diplomacy and tact.\nExcellent literacy, numeracy, research and analytical skills.\nAbility to review current systems and processes and suggest new ways of working to improve efficiencies.\nAbility to provide support to other members of staff e.g. induction and guidance to new starters.If you have the right skills and experience for this role, apply today!\n\nPlease be aware this advert will remain open until the vacancy has been filled.
Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.\n\nTate is acting as an Employment Business in relation to this vacancy.\n\nTate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way.
Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application