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We are seeking a proactive and detail-oriented Finance Administrator to provide essential administrative support to the Finance team. This role is ideal for someone looking to develop their career in finance, with a varied workload across finance administration and front-of-house duties. The ideal candidate will have an AAT Level 3 qualification in Finance and Accounting.
Finance Administrator Responsibilities:
* Accurately post supplier invoices related to purchase orders onto a weekly basis, minimizing posting errors and queries.
* Maintain and update accounts payable and accounts receivable ledgers.
* Check, match, and post supplier invoices onto the company MIS.
* Liaise with the Purchasing team to resolve invoice discrepancies.
* Reconcile supplier statements against the company MIS.
* File supplier invoices and statements systematically.
* Post monthly general ledger and expense journals.
* Set up new supplier and customer accounts.
* Request missing supplier invoices when required.
* Manage petty cash and foreign currency processing monthly.
* Coordinate the GRN function with the Purchasing department.
* Review and submit employee expenses on the company MIS.
* Provide GL code analysis as directed by the Finance Controller.
* Assist with the preparation and execution of supplier payment runs.
Reception & Office Support:
* Maintain a tidy and welcoming reception area.
* Greet and log external visitors professionally.
* Answer and direct incoming calls via the company switchboard.
* Distribute incoming mail and manage outgoing post.
* Maintain refreshment facilities and office supplies daily.
* Ensure health and safety PPE compliance for visitors entering the shop floor.
General:
* Provide reception cover during holidays, sickness, or meetings.
* Support other administrative duties as required.
* Adhere to company policies and procedures at all times.
* Promote and uphold equality, teamwork, and health & safety standards across the business.
Additional Benefits:
* Bonus Scheme: 4% on achievement of both personal and company performance (e.g., payout at 50% if the business achieves 50% of its target).
* Death in Service: 1x annual salary.
* Employer Pension: 5% salary sacrifice with a minimum of 4% contribution from the employee.
* Access to Westfield Health Cash Plan.
* Flexible working with core hours Monday - Thursday.
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