Administrative Assistant, Professional Membership Body, Central London, Permanent, hybrid, £30,000 p/a
International Membership Organisation, based in Central London is looking for an Administration Assistant to join their team and help with the day-to-day administration and support to the Department. Hybrid working; in this role you need to be able to travel Internationally if needed to attend Business meetings. As this team is responsible for coordinating a range of committee officers and various processes this role is varied and busy, and you will have the chance to take responsibility.
Reporting to the Team Manager, responsibilities include:
* Acting as first point of contact for the team and responding to general emails and queries on a variety of topics – where necessary, directing these to other relevant colleagues/departments
* Day to day Administration of a nominated division
* Processing invoices and expense reimbursement requests
* Setting up and coordinating all electronic mailings for the team – liaising with Marketing Department where necessary
* Managing shipments of department materials for conferences
* Maintaining annual records of data release forms
* Generating monthly committee membership reports from the database and distributing these to committee officers
* Coordinating various annual scholarship programmes, preparing promotional material and undertaking promotional activities, vetting entries and liaising with successful applicants
* Bar Leaders Conference (held annually each May) - Providing administrative support to two of their Annual conferences
* Basic event planning and onsite support for small local events when required
* Updating the database as needed
* Coordination of public consultation submissions; setting up surveys for committees with survey tools
* Maintaining relevant sections on the website – training given
* Setting up and supporting meetings and supporting colleagues with the Admin for these
Skills and requirements:
* A Level or equivalent Education
* Excellent written and verbal communication in Business English
* Administrative experience in an office environment with the ability to manage own workload
* Keen attention to detail with a confident, professional demeanour
* MS Office and knowledge of organising Teams and Zoom calls would be useful
* Proven track record in detailed, accurate and timely administration
* Experience organising meetings would be an advantage as would liaising with senior executives
* Experience of working within a membership Body would be useful
* Some note taking experience would also be useful as would project work and Events experience
* Database updating would be helpful as would experience of updating website content
This is a fantastic opportunity to work within a leading organisation, apply now!
Due to the large number of applications that we receive, only shortlisted applicants will be contacted
Val Wade Recruitment are actively looking for applicants from underrepresented communities
and pride ourselves as an equal opportunities’ employer and agency