Recruitment Administrator
Sector: Agriculture & Horticulture | Reports To: Operations Manager | Full time, Contract
Key Responsibilities
* Support the recruitment team with sourcing and registering candidates for agricultural and horticultural assignments.
* Process candidate applications and maintain accurate workforce records.
* Collect and verify Right to Work documentation and other compliance paperwork.
* Prepare contracts, starter packs, and onboarding documentation.
* Ensure all worker files are complete and up to date.
* Process timesheets and assist payroll administration.
* Produce reports on workforce numbers, attendance, and recruitment activity.
* Provide administrative support to Recruitment Consultants and Managers.
* Assist with resolving worker queries and escalating issues where necessary.
* Support transport and accommodation arrangements where applicable.
* Support weekly payroll processes by checking timesheets and resolving payroll queries from workers and clients.
* Support the preparation and processing of client invoices.
* Ensure timesheet and billing information is accurate and submitted within deadlines.
* Liaise with payroll and finance teams regarding discrepancies or adjustments.
Essential
* Previous administration experience, ideally within recruitment, logistics, workforce planning, or HR.
* Strong organisational and multitasking skills.
* Excellent communication skills, both written and verbal.
* Good IT skills including Microsoft Office (Excel, Word, Outlook).
* Ability to work in a fast-paced environment with changing priorities.
* High attention to detail and accuracy.
* Ability to maintain confidentiality and handle sensitive information.
Desirable
* Experience within agriculture, horticulture, food production, or seasonal workforce recruitment.
* Knowledge of Right to Work checks and recruitment compliance.
* Experience using recruitment databases.
* Romanian language skills would be advantageous due to the nature of the role.
Personal Attributes
* Reliable and proactive.
* Strong problem‑solving ability.
* Team player with a flexible approach.
* Able to work under pressure during peak seasonal periods.
* Professional and approachable manner.
Working Conditions
Office-based with occasional travel to client sites if required.
May require flexibility during peak harvest or seasonal recruitment periods.
Full-time / seasonal hours depending on business needs.
KPIs / Performance Measures
* Accuracy of workforce records and onboarding documentation.
* Time taken to onboard workers.
* Compliance completion rates.
* Attendance and workforce fulfilment levels.
* Client and worker satisfaction.
Salary & Benefits (Example)
* Competitive salary dependent on experience.
* Company pension scheme.
* Holiday entitlement.
* Training and development opportunities.
* Career progression within recruitment and operations.
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