The job holder is the first point of contact for office administration. This role involves ensuring the efficiency and effectiveness of office operations, including administration, procurement, and finance.Main ResponsibilitiesMaintaining office equipment like copiers and coffee machines for smooth office functionalitySending and receiving documents for the companyOpening, sorting and distributing mail Scanning, photocopying and filing documentsScanning company invoices and send to finance team Conducting research and compiling data upon requestNegotiate insurance policies (car, combined commercial insurance etc.) Organise flight bookings & changes and submitting POsManaging company fleet Managing company mobile linesManaging inventory of assets Assisting in various daily operationsManaging offices supplies including refreshmentsAssisting in the development of procurement strategies if requested.Assisting in ensuring that the procurement rules and procedures are followed through all procurement activities.Responsible for bookkeeping and record keeping Answering and vetting incoming telephone calls and transferring these through to the correct person or department when reception is unavailable Assist the General Manager and other staff when required. Assist external and internal business eventsFollow up on any queries or complaints in a timely manner.Order Buffets & Sandwiches for internal eventsOther support tasks as requestedRequirements:Similar work experience is desirableChinese-Speaking