Project & Deployment Assistant
Location
Office-based in Lutterworth (Full Time)
Department
Projects / Operations
Reports To
Director
Job Purpose
The Project & Deployment Assistant provides essential administrative and coordination support to the project and deployment teams, ensuring retail installation projects are planned, tracked, and delivered efficiently. This role acts as a key link between internal teams, suppliers, installers, and clients, supporting projects from planning through to completion.
Key Responsibilities
Project Support
* Assist Project Managers with the coordination of retail installation projects from initiation to completion
* Maintain accurate project documentation, schedules, and trackers
* Support the preparation of project plans, timelines, and deployment schedules
* Track project progress and flag risks or delays to the project team
Deployment Coordination
* Assist with scheduling installers, deliveries, and site visits
* Coordinate with subcontractors, suppliers, and logistics partners
* Ensure all deployment requirements (materials, access details, RAMS, permits) are in place prior to installation
* Support rollout and multi-site deployments, ensuring consistency and accuracy
Administration & Reporting
* Raise purchase orders and track costs against project budgets
* Maintain records of invoices, delivery notes, and completion paperwork
* Update internal systems with project status and deployment information
* Prepare basic reports for management and clients as required
Communication & Liaison
* Act as a point of contact for internal teams, installers, and suppliers
* Support client communications, including updates and confirmations
* Handle incoming queries related to project and deployment activities
* Ensure clear, timely communication across all stakeholders
Health & Safety Compliance
* Assist in ensuring health & safety documentation is collected and up to date
* Support compliance with company and site-specific H&S requirements
* Maintain records of inductions, certifications, and site documentation
Skills & Experience
Essential
* Previous experience in an administrative, project support, or coordination role
* Strong organisational skills with excellent attention to detail
* Ability to manage multiple tasks and priorities in a fast-paced environment
* Confident communicator, both written and verbal
* Proficient in Microsoft Office (Excel, Word, Outlook)
* Comfortable working in an office-based role with regular coordination activity
Desirable
* Experience within retail installation, construction, fit-out, or facilities management
* Familiarity with project management or scheduling tools
* Experience coordinating subcontractors or field teams
* Basic understanding of health & safety processes
Personal Attributes
* Proactive and solutions-focused
* Reliable, organised, and methodical
* Strong team player with a flexible approach
* Calm under pressure and able to meet deadlines
* Willing to learn and develop within a project environment
Working Hours
* Full time, Monday to Friday
* Office-based (with occasional flexibility depending on project needs)
Benefits (optional section)
* Competitive salary
* Company pension
* Training and development opportunities
* Supportive team environment
* Opportunity to grow within a project-led organisation
Job Types: Full-time, Permanent
Pay: £24,420.00-£28,000.00 per year
Work Location: In person