Job Description
Personal Secretary - L/Derry An excellent opportunity has arisen for an experienced Personal Secretary to provide high-level administrative and secretarial support within a busy public sector environment in L/Derry. This role will suit a highly organised individual with strong diary management, communication and document preparation skills, who can work confidently in a fast-paced office while supporting senior management and ensuring the smooth day-to-day running of the service About the role:
1. £12.31 per hour
2. Location: Spruce Villa Gransha Site
3. Monday to Friday
4. 37.5 hours a week
5. Duration: Temporary until 31st March 2026
6. Please note closing date for this vacancy is Wednesday 21st January 2026 - however you can register your interest for other upcoming vacancies by applying today.
What you will be doing in this role:
7. Provide a comprehensive secretarial support service to the Assistant Director within the Care and Accommodation and Social Work Division of the Community and Older Peoples Service Directorate.
8. Manage complex diaries, including arranging meetings, venues, travel and hospitality, alongside minute taking, audio typing and note taking.
9. Organise and maintain the office, including efficient filing systems, brought forward systems, mail distribution, photocopying, binding and ensuring files are available for meetings.
10. Open, record and distribute incoming mail, dealing with routine correspondence and drafting standard letters for signature where required.
11. Act as a key point of contact within the department, liaising with staff and handling telephone calls and enquiries appropriately.
12. Produce a range of documents including letters, memorandums and minutes, requiring a high standard of word processing skills.
13. Assist with the preparation of PowerPoint presentations, policies and departmental reports.
What you'll need for this role:
14. Five GCSEs (Grades A–C), including English Language and Maths, or equivalent or higher qualification, plus one year’s secretarial experience;
15. OR NVQ Level 2 in Business Administration or equivalent or higher qualification, plus one year’s secretarial experience;
16. OR Three years’ secretarial experience.
17. At least six months’ experience using Microsoft Office, including Outlook, Word, Excel and PowerPoint.
18. Experience preparing evidential documents such as minutes, letters, reports and presentations.
19. Demonstrable experience of diary management, coordinating meetings and note taking.
Riada Resourcing is an equal opportunities employer.
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