Project Coordinator - People Transformation programme
Permanent
19th June 2025
Vyoma Gandhi - vyoma.gandhi@boots.com
About the role
Reporting to the Senior Programme Manager, you will provide support to all workstreams and projects within the People Transformation Programme, ensuring they follow defined process and comply with the company policies.
Proactively work with a variety of stakeholders across all functions to ensure our projects are delivered on time, governed appropriately, and inspire others with your passion for being on the pulse with accurate management of information.
You will help support the success of multiple projects, delivering big changes that support our People Transformation ambition. You will have the opportunity to learn and refine project management skills, working closely with the programme manager and director, whilst also to be actively involved and support the programme team with ad hoc tasks.
Key responsibilities
* Maintain up-to-date tracking of the programme and relevant documents including RAID logs, ensuring key updates are captured and escalated to the PM where needed.
* Minute meetings and produce meeting outputs/actions, chasing and recording completion of actions across all workstreams to ensure progress is made at pace. Helping the PM avoid delays, remove blockers and keep projects on track.
* Create and manage reporting schedules, collate status updates from product leads and help produce clear and concise summary dashboards and reports.
* Compile and format data, to assist with the preparation of presentations and reports, ensuring all reports are completed on time and of quality.
* Support stakeholder communication by drafting updates and coordinating input for programme newsletters, leadership packs and bespoke stakeholder updates.
* Manage the scheduling of key governance meetings, making sure content is prepared in time and signed off.
* Schedule and co-ordinate key meetings and workshops cross functionally, including booking rooms, making sure the correct attendees are invited, and agendas are in place.
* Ensure robust version control and structured digital filing for all key programme documents, reports and presentations.
* Proactively assist the team with ad hoc tasks as they arise and support ad hoc activities that support the programme team achieve its objectives and overall vision.
What you'll need to have
* Strong administrative, organisational and time management capabilities.
* Keen to get involved and bring new ideas to the programme.
* the want to learn and finesse programme & project management skills.
* Great at building relationships - you will be collaborating with many stakeholders and functions at one time.
* Numerical and analytical skills, with a keen eye for detail & data accuracy.
It would be great if you also have
These are desirable skills or experience and are not essential, so we would welcome applications from candidates that don't match this additional criteria.
* Experience of using Microsoft applications including SharePoint, Teams, Excel, Power Point, Power BI.
Our benefits
* Boots Retirement Savings Plan
* Discretionary annual bonus
* Generous employee discounts
* Enhanced maternity/paternity/adoption leave pay and gift card for anyone expecting or adopting a child
* Flexible benefits scheme including option to buy additional holiday, discounted gym membership, life assurance, activity passes and much more.
* Access to free, 24/7 counselling and support through TELUS Health, our Employee Assistance Programme.
We have a great range of benefits in addition to the above that offer flexibility to suit you - find out more at boots.jobs/rewards. Exclusions may apply, eligible roles only. Please note, any salary estimates given on third-party sites are not provided or endorsed by Boots and may not be accurate.
Why Boots
At Boots, we foster a working environment where consideration and inclusivity help everyone to be themselves and reach their full potential. We are proud to be an equal opportunity employer, passionate about embracing the diversity of our colleagues and providing a positive and inclusive working environment for all. As the heart of everything we do at Boots, with you, we change for the better.
What's next
Where a role is advertised as full-time, we are open to discussing part-time and job share options during the application process. If you require additional support as part of the application and interview process, we are happy to provide reasonable adjustments to help you to be at your best.
Boots is a Ban the Box employer and will consider the suitability of applicants with criminal convictions on a case-by-case basis.
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