Office Manager International- H/F
About OVH cloud
As Europe’s leading cloud provider, we deliver public and private cloud products, shared hosting and dedicated server solutions in 140 countries worldwide. We also offer domain name registration, telephony services and internet access to our customers. Founded in 1999, OVHcloud is a French company with an international presence, based on a backbone of datacentres and points of presence spread across the globe.
Does the role interest you?
The Office Manager is in charge of the management of a site by providing a smooth running of the service, being a key contact person to coordinate the local teams in UK, Ireland and Netherlands deploying the OVH Group’s internal policies.
Responsibilities
Site Administration
* Ensure the application, respect and update of health and safety policies
* Collaborate with the Office teams to ensure the compliance of the office with our Group policies in terms of design
* Contribute to a possible search for new premises, organize the move and ensure the maintenance of site activities during this one
* Make the necessary purchases for the good supply of the site (supplies, consumables, etc.)
* Mail management and control
* Liaise with other offices, contractors, suppliers and other organizations
1. Financial & Legal Activities
* Provide prompt and accurate answers to requests from internal departments (accounting, treasury, legal, etc.)
* Guarantee the reliability of our commercial contracts and our website’s provisions
* Manage clients’ requests in legal matters and relay to the Group's legal department when needed
* Interface with the legal department of the Group and the local law firm
* Manage requests from local authorities
* Process all the payments of providers or institutions (taxes, contributions, etc.) in collaboration with the Group Treasury
* Validate customer payments in our internal tools
* Management of customer refunds
* Provide budget and forecast reports when required from the different departments
* Control the proper execution and the respect of deadline of the financial reports
* Compile monthly accounting reports and liaise with HQ accounting teams
* Facilitate the travel of team members, including the use of internal tools, planning, booking and reimbursement of expenses according to internal procedures
HR activities
* Deploy, support and promote the Group's HR policies (compensation & benefits, training, evaluation, etc.)
* Support newcomers’ onboarding and provide them with all the necessary environment for their job
* Organize meetings for the different teams
* Ensure Internal Group communications are released and understood within the site
* Manage personnel administration (management of employment contracts and addendums, various legal documents, etc.)
* Ensure compliance with the local legal framework
* Realization of monthly HR reports
* Prepare and consolidate variable payroll elements (bonuses, absences, leave, etc.),
* establish the link between the accounting firm and HR department
* Control the proper execution of the payroll cycle by the accounting firm
* Participate in the recruitment and selection of teams
* Collect and follow up training requests in collaboration with the Training Center
* Organize internal events in accordance with Group policies (thematic, budget, etc.)
* Be available for managers and collaborators for any HR issue. Relay to the HRBP or HR department when needed.
Required Knowledge & Experience:
Technical Skills
* Excellent administrative and accounting knowledge
* Execute and control a payroll process
* Experience in office management
* Experience in Human Resources management appreciated
* Good level of English
Soft Skills
* Ability to coordinate different teams/departments, team player
* Client oriented
* Excellent interpersonal skills
* Good management of stress, time and priorities
* Organizational skills
* Versatility
And not last but least…
Company Benefits
* Competitive Salary
* 25 days holiday + bank holidays (33 days total per annum)
* 4 extra days holidays (flexi days)
* Pensión
* Private Medical & Dental
* 50% contribution to public travel
* Eye test
* Sport Contribution
* Fresh fruit daily, coffee, tea and soft drinks
* A free 24/7 Employee Assistance Programme available to you and your family
* Great opportunity for advancement within the company across a variety of roles globally
OVH Limited is an equal opportunity employer.
* OVH Ltd is proud to be an equal opportunity employer. We will not discriminate against any applicant or employee on the basis of age, race, colour, creed, religion, sex, sexual orientation, gender, gender identity or expression, medical condition, national origin, ancestry, citizenship, marital status or civil partnership/union status, physical or mental disability, pregnancy, childbirth, genetic information, military and veteran status, or any other basis prohibited by applicable federal, state or local law. OVH Ltd will consider for employment qualified applicants with criminal histories in a manner consistent with local and federal requirements.