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Team assistant

Bristol (City of Bristol)
BBC Studios
Team assistant
Posted: 16h ago
Offer description

JOB DETAILS

JOB BAND: B

CONTRACT TYPE: Permanent, Full-time

DEPARTMENT: Natural History Unit

LOCATION: Bristol - This role will require you to be office based 3 days a week.

PROPOSED SALARY RANGE: £24,300 - £36,500 depending on relevant skills, knowledge and experience. The expected salary range for this role reflects internal benchmarking and external market insights.

Interviews will be held in person at BBC, at Bridgewater House week commencing 21st July.

We're happy to discuss flexible working. If you'd like to, please indicate your preference in the application – though there's no obligation to do so now. Flexible working will be part of the discussion at offer stage.

WE ARE BBC STUDIOS

A globally renowned media company borne of the BBC. We make and distribute the world’s most sought-after TV, audio and digital content.

Our ambition is to be the home of the most powerful, entertaining, and inspiring stories for people all around the world.

PURPOSE OF THE ROLE

The Natural History Unit is currently seeking a proactive and highly organised Team Assistant to support the Director of Commercial and Operations. This pivotal role will serve as the administrative backbone of the Natural History Leadership Team, ensuring the smooth and efficient running of day-to-day operations. The successful candidate will deliver high-quality administrative support across a wide range of responsibilities, including diary management, handling and directing enquiries, maintaining records, acting as the first point of contact for the leadership team, and coordinating various projects and activities.

WHY JOIN THE TEAM

BBC Studios Natural History Unit (NHU) is the best-known and most loved producer of natural history content in the world, responsible for some of the most globally successful factual content of the past 10 years.

With an increasingly diverse portfolio of content, including Prehistoric Planet - the ground-breaking AppleTV+ Original series bringing ancient Earth’s habitats and inhabitants to life like never before, we now produce programmes for broadcasters and platforms all over the world. Current titles in production include Planet Earth III for BBC, The Americas for NBCU, and Ocean Xplorers (WT), a co-production with OceanX Media and James Cameron, for National Geographic Disney+.

The Team Assistant plays a significant role to support the Leaders of The Natural History Unit.

Your Key Responsibilities And Impact


* Provide comprehensive administrative and operational assistance to leadership team
* Organise key team meetings including coordination and distribution of agendas, supporting documents, production and distribution of minutes, and follow-up on outstanding actions.
* Make routine arrangements and bookings, according to clearly defined instructions, and provide diary management assistance to team to help ensure that they use their time effectively.
* Maintain, efficiently operate and improve a range of office processes and administrative systems (including filing) to ensure the smooth running of the team.
* Organising events and hospitality arrangements such as away days and conferences.
* Travel arrangements, both domestic and international, including visas and other required documentation.
* Prepare documents, presentations and other materials to a clear brief, using established formats and standard software.
* Follow set ordering procedures to ensure adequate low value supplies/resources are available to meet office/work unit requirements.
* Work with colleagues across the organisation to help deliver strategic initiatives
* Develop a good rapport with key internal and external stakeholder teams

Essential Criteria

YOUR SKILLS AND EXPERIENCE

* Demonstrable experience of providing administration assistance at a PA level to Senior level in at least one organisation
* Experience of successfully managing complex diary arrangements for multiple stakeholders
* Confidence to research, gather, analyse, collate, and present complex information
* Demonstrable organisational skills, with the ability to prioritise and coordinate multiple activities under pressure, while maintaining a strong attention to detail in a fast-paced, deadline-driven environment
* Effective communication skills with the ability to work well with range of people at all levels
* Proficient computer skills with strong experience of office software packages (i.e.Word, Excel and PowerPoint)
* Ability to use own initiative with minimal supervision and deal with routine queries as they arise, escalating to others as necessary

Desired But Not Required

* Media sector experience
* Relevant business administration qualification

If you can bring some of these skills and experience, along with transferable strengths, we’d love to hear from you and encourage you to apply.

#BBCSTUDIOS

Disclaimer

This job description is a written statement of the essential characteristics of the job, with its principal accountabilities, incorporating a note of the skills, knowledge and experience required for a satisfactory level of performance. This is not intended to be a complete, detailed account of all aspects of the duties involved.

Please note: If you were to be offered this role, the BBC will conduct Employment screening checks which include Reference checks; Eligibility to work checks; and if applicable to the role, Safeguarding and Adverse media/Social media checks. Any offer made is conditional on these checks being satisfactory.

Redeployment

The BBC is committed to redeploying employees seeking suitable alternative employment within the BBC and they will be given priority consideration ahead of other applicants. Priority consideration means for those employees seeking redeployment their application will be considered alongside anyone else at risk of redundancy, prior to any individuals being considered who are not at risk. #J-18808-Ljbffr

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