Deputy Company Secretary
£41,200 per annum
Long Stratton, Norwich, Norfolk
Permanent, Full Time
Proposed Interview Date: 20th – 21st October (TBC)
We have an exciting opportunity for a Deputy Company Secretary to provide support to Boards, Committees and Stakeholders providing accurate and timely minutes, ensuring actions are logged and papers are produced and distributed in a timely and accurate fashion as well as contribute to reviews of governance-related policies and procedures.
Key Responsibilities Include:
* Support Boards, Committees, Working Groups and Stakeholders ensuring meetings are minuted and action logs updated, pack production and distribution.
* Contribute to reviews of Terms of Reference of Boards and Committees, and of governance-related policies and procedures.
* Support the skills self-assessment process, co-ordinate appraisals and Personal Development Plans with Chair and/or external Consultants as applicable. Co-ordinate the Board Development schedule and undertake liaison with Members relating to training, events calendar and attendance registers. Support Chair and Members with booking conferences, travel and accommodation, liaise with the Governance Director regarding expenditure
* Co-ordinate and support colleagues on Operational risk registers.
* Oversee the Compliance Calendar and Programme ensuring that both regulatory and non-regulatory returns are submitted accurately and on-time with appropriate assurance in place.
For a full list of responsibilities please see the attached Role Profile
Our Ideal Candidate Will Have:
Education and Qualifications:
* Educated to degree level - Desirable
* Legal, ICSA or governance qualification – Desirable or willing to work to qualification.
Experience, Skills, Knowledge and Abilities:
* Experience of working in a Governance, Company Secretarial environment, including production of minutes and recording actions in a Board or Committee meeting environment
* Experience of producing accurate and concise minutes at a high standard to deadlines, at Board Meeting level
* Experience of producing and supporting high quality Papers in support of Board and Committee meetings
* Experience of working in a regulated environment
* Experience of supporting Board Member recruitment, induction, appraisal and succession processes
* Knowledge of the Social Housing Sector and Regulatory Standards
* Excellent IT skills to include Microsoft Word, Excel, Outlook and Teams.
* Experience of using Board or Governance portals
* Possess solid knowledge of relevant housing (private or public) legislation/law or qualified at an equivalent level.
* Excellent time management skills, including an ability to prioritise work effectively and successfully manage competing priorities/ projects.
* Well organised, calm and methodical with the ability to be able to prioritise to meet and work to tight deadlines in a rapidly changing environment whilst planning, generating and adapting solutions accordingly.
* Excellent communication and interpersonal skills, possessing the ability to liaise with various audiences both in writing and verbally.
* Able to work as part of a team and also be pro-active with the ability to self-direct and use your initiative. Ability to work unsupervised, self motivated and to judge when to seek advice from manager
Personal Attributes:
* Thorough, with attention to detail
* Interpersonal skills, listening and communication
* Work on own initiative
* Tenacious
* Ability to work on routine and cyclical tasks whilst maintaining levels of accuracy
* Ability to work agilely and from a remote location