As a recruiter, youre not supposed to have "favourite clients", but when my phone rang this week, I wont lie, there was a small smile on my face.
Based in West London, youll work alongside an Executive Assistant who is genuinely one of the best in London and a Chief of Staff who will teach you more in a week than most people learn in a year. Your title? Travel Logistics Coordinator. Which probably leaves you thinking: what the hell is that?
Let me explain. And let me be honest about what this actually involves.
The job in ten seconds:
Youll coordinate travel, transport, accommodation, and logistics for a globally recognised individual and his team.
Ground transport. Aviation. Events. Last-minute changes. This is operational excellence at the highest-level sport and business has to offer.
What this actually is:
This isnt glamorous. Its spreadsheets, phone calls, contingency plans, and making sure nothing falls through. Youll liaise with drivers, security, venues, hotels, aviation teams, and assistants, often simultaneously, often across time zones, often at speed.
But heres what makes it different.
Youll be inside one of the most elite operations in the world. Youll see how things work when theres zero margin for error. Youll work with people who are exceptional at what they do, and who will make you exceptional too.
The EA youll support? One of the best Ive ever placed. The Chief of Staff? The kind of operator who builds careers just by letting you watch how they work.
What youll do:
* Book and coordinate ground transport, flights, accommodation, arrivals, and departures
* Build detailed travel and event itineraries
* Manage logistics for meetings, appearances, race weekends, and off-site commitments
* Research costs and keep things efficient
* Coordinate travel and scheduling for the wider team
* Liaise with drivers, security, venues, vendors, hotels, aviation, whoever needs handling
* Monitor timelines, routes, contingencies, and last-minute changes
* Keep accurate records of bookings, confirmations, contacts, and expenses
What you need:
* Based in London
* Minimum 12 months admin experience (non-negotiable)
* Discretion. Absolute discretion.
* Willingness to work outside standard hours. This isnt 9-5. Its not even close.
* Proficiency in Microsoft Office
* Strong written and verbal English
* Obsessive attention to detail
* Valid passport and clean driving licence
Who were looking for:
Someone junior who doesnt act junior.
Youre organised, fast, calm under pressure, and you dont need to be told twice. You take ownership. You anticipate problems before they happen. Youre not precious about the work. You just want to be brilliant at it.
You dont need to know anything about sport. You need to know how to get things done when the stakes are high and the timeline is tight.
The truth about this role:
The title isnt all that. The hours wont always be kind. Youll be deep in logistics while other people are at the events.
But youll be part of something world-class. Youll learn from people who are the best at what they do. And youll build skills, judgement, and a network that most people spend a decade trying to access.
Some people will read this and think it sounds hard.
The right person will read this and think it sounds like exactly what theyve been waiting for.
If youve been looking for that chance to step up in your career to the big league, then this could be the opportunity youve been looking for.