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We are seeking a People Operations & Office Coordinator to join our growing team. This role is critical in supporting both the employee experience and the operational needs of the business. You will manage the end-to-end onboarding process, assist with recruiting operations, coordinate travel and office logistics, oversee basic HR administration, and ensure smooth day-to-day operations.
The ideal candidate is highly organized, resourceful, detail-oriented, and comfortable operating independently across a wide range of responsibilities.
Key Responsibilities - Administrative Coordination & People Operations
* Oversee general office operations: ordering and managing inventory of office supplies, snacks, equipment, and other workplace necessities.
* Coordinate vendor relationships for office maintenance, supplies, and services.
* Organize company events, team offsites, and ad hoc projects that support a positive work environment.
* Manage travel arrangements and accommodations for employees attending business events, conferences, or team travel.
* Track office and operational expenses and assist in budget management related to office and people operations.
* Coordinate late-stage recruiting activities, including salary, benefits, and offer logistics in partnership with hiring managers and leadership.
* Manage the onboarding process for new hires: drafting offer letters, processing payroll setup, coordinating equipment ordering, scheduling orientations, and benefits enrollment.
* Serve as the first point of contact for employee inquiries regarding benefits, policies, and procedures.
* Support benefits administration and insurance processes, including annual open enrollment and renewals (health, dental, vision, etc.).
* Maintain and update internal documentation such as onboarding checklists, internal policies, and SOPs.
* Support compliance initiatives related to employment law and internal best practices.
Qualifications
* 1–3 years of professional experience in People Operations, HR Coordination, Office Management, or a similar operational support role.
* Strong organizational and project management skills with exceptional attention to detail.
* Professional written and verbal communication skills across all levels of an organization.
* Ability to maintain confidentiality and handle sensitive information appropriately.
* Self-starter comfortable managing responsibilities independently and proactively.
* Prior experience in a dynamic or high-growth environment.
* Familiarity with HR, recruiting, or operational tools (e.g., Gusto, Lever, Ramp) is preferred, but not required.
Seniority level
* Seniority level
Entry level
Employment type
* Employment type
Full-time
Job function
* Job function
Human Resources
* Industries
Civil Engineering
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