Anderson Knight is delighted to be recruiting a Facilities Assistant for a fantastic client in Edinburgh. This role is 5 days fully onsite and offers flexible working hours.
The Role
No two days are the same in this fast-paced position. You’ll provide essential support across the business, ensuring everything runs efficiently behind the scenes.
While this overview highlights the core responsibilities, the role is flexible, and you may be asked to support additional tasks as needed to keep the Edinburgh management services team operating at its best.
Key Responsibilities
* Set up and reset meeting rooms for client meetings and internal events, ensuring a professional and welcoming environment
* Manage incoming mail efficiently, distributing and scanning items to the appropriate recipients
* Prepare outgoing mail, ensuring accuracy, correct enclosures, and proper authorisation where required
* Track and save proof of delivery documentation accurately
* Coordinate courier bookings, both online and via phone, ensuring timely dispatch
* Troubleshoot minor issues with office equipment, including satellite copiers, and arrange engineer support when needed
* Handle day-to-day service requests via the online portal and email, including printing, copying, and scanning
* Monitor and maintain stationery supplies across the office, ensuring stock levels are always sufficient
* Regularly check print areas and replenish supplies to support smooth operations
* Proactively identify and report any office maintenance issues, ensuring they are resolved quickly
* Support the wider team with additional tasks as required by your line manager
About You
* You thrive in a fast-paced environment and can manage multiple tasks while meeting tight deadlines
* You take a proactive, solutions-focused approach to problem-solving
* You’re comfortable with a hands-on role that involves moving around the office and supporting physical tasks when needed
* You bring a positive, approachable attitude and enjoy working with people across all levels of the business
* You’re flexible, organised, and committed to delivering high-quality support in everything you do
Submit your CV in confidence today