JOB DESCRIPTION
Responsible to: Senior Maintenance Officer
Job Purpose
The post holders will be responsible to the Senior Maintenance Managers or their nominated officer for providing a professional quantity surveying service for the Education Authority minor capital and maintenance works programmes. This will include the management of capital and revenue projects/contracts, providing estimates of costs, advising other sections on contract procedures, managing external consultants, authorising payments to contractors and negotiating fees with external consultants.
The post holder has the following service-specific responsibilities:
Financial Management
1. Review current procurement strategy in maintenance services and make recommendations on procurement methods to provide value for money in service delivery;
2. Leading the implementation and integration of Term Service Contracts to deliver maintenance projects within the Education Authority’s revenue budget;
3. Management of the Education Authority’s Term Service Contracts for maintenance works including size measurement of works orders, checking order and rates and processing payments to relevant contractors;
4. Providing cost control and quantity surveying services in connection with the Education Authority’s projects;
5. Providing estimates and monitoring expenditure on the Education Authority’s programmes of works;
6. Assisting with progressing contract and fee payments on a wide variety of projects;
Implementation of Projects
7. Lead procurement review project teams in maintenance contracts;
8. Plan and lead implementation of Term Service Contracts throughout the maintenance department;
9. Advising other units on contractual procedures to be followed and producing contract preliminaries for tender documents;
10. Selecting contractors, scrutinising submitted tenders, assessing claims for payment and settling final accounts and claims;
11. Assessing fee claims received from external consultants;
Negotiations with Department of Education
12. Agree procedures with the Department of Education for the implementation and on-going performance monitoring on Term Service Contracts and other agreed procurement processes established by the Education Authority;
13. Assisting with progressing capital/minor works projects through the Department of Education financial approvals system and negotiating with the Department of Education on cost allowances for each project;
Development Works
14. Project manage the delivery of the measured term contracts;
15. Carry out post project evaluations reports on completed contracts;
16. Preparation of specifications, schedules of works and all tender documents for maintenance and capital projects;
Procurement of External Consulting Services
17. Lead and direct external professional consultants to ensure that the Education Authority’s standards are met on a wide range of capital and revenue projects;
18. Approve external consultants in accordance with agreed terms;
Asset Management
19. Assisting with procuring property condition surveys covering all Education Authority controlled properties, properties maintained by the Education Authority, voluntary grammar schools and other associated properties using the services of external consultants;
Creative Work
20. The postholder will be required to go on to the sites, or to other locations, in pursuit of the Education Authority’s interests;
(i) in the event of any significant contractual dispute surrounding on site operations;
(ii) to meet with adjoining owner(s) or residents/community who have an objection to the Education Authority’s proposals or actions;
(iii) to meet with parents or groups representing other user interests;
(iv) to meet with political representatives or those who are presented as representing local interest groups;
(v) to liaise with loss adjusters and insurance representatives in connection with vandalism to the Education Authority’s properties;
(vi) to attend courts of law as expert witness when necessary;
21. To carry out other duties relevant to the post as may be directed by the Head of Maintenance or their nominated officer.
Other duties
22. Comply with EA policies and procedures in relation to the duties and responsibilities of the post;
23. Any such other duties that the EA may from time to time require.