Job Description
Administration and Document Controller | Paisley | 26500
Your new company
You will be joining a well-established and growing organisation within the property maintenance and facilities sector, recognised for its strong values, collaborative culture, and commitment to delivering high-quality services across multiple sites.Your new role
As an Administrator & Documents Controller, you will play a key role in supporting property maintenance operations, ensuring accurate documentation and smooth coordination of activities.
Key responsibilities include:
* Processing quotes, delivery notes and invoices, ensuring correct coding
* Maintaining accurate records of all maintenance activities
* Coordinating and scheduling statutory maintenance to ensure compliance
* Liaising with suppliers and subcontractors, building strong relationships
* Supporting operatives with accurate job recording
* Assisting in improving systems, processes, and reporting for senior management
This is a full-time role based in near Paisley (34.5 hours per week).
What you'll need to succeed
* Previous experience in an administrative or office-based role
* Strong organisational and multitasking abilities
* Confident communication skills, both written and verbal
* Proficiency in Microsoft Office (Word, Excel)
* High attention to detail and ability to manage records and schedules
Desirable:
* Experience in facilities management, construction, or property maintenance
* Knowledge of Health & Safety regulations
* Exposure to KPI reporting
* Full UK driving licence
What you'll get in return
* Competitive salary (negotiable)
* Supportive team environment with strong company values
* Training and development opportunities
* Stable, long-term opportunity within a reputable business
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.#4799566