Overview
As an advanced, experienced Executive Administrator, with a track record of servicing Board level committees, the post holder will be part of an experienced and professional team and work autonomously managing priorities and workload to very tight deadlines, adjusting schedules to switch tasks to meet service needs. The role focuses on providing robust administrative support as Committee Secretariat to the Board's Committees, ensuring the smooth functioning of activities in accordance with the Board's Governance Framework. The post holder will be responsible for operating with the highest degree of confidentiality due to the nature of work and information discussed at the senior Executive level. Report to the Corporate Governance Manager and work closely with Executive Director Leads and Independent Members, providing administrative support for routine servicing of the Board's Committees including the development of committee work programmes and formal minute taking. In conjunction with the Corporate Governance Manager, implement the Board's Governance Framework in accordance with the Welsh Governments guidance on "Effective Board Committees" to ensure that the Health Board operates to exemplary governance standards. Planning and coordinating meetings requires complex planning to ensure attendance of all required parties.
* Responsible for all aspects of administration and operation of the Board's committees, working autonomously in managing the area of work and being responsible for:
* Ensuring the Board's committees operate effectively with decisions made in line with Terms of Reference and the Scheme of Delegation, at the appropriate levels, and timed to meet Health Board business objectives.
* Regularly review the Terms of Reference to ensure that the membership and work plans remain appropriate.
* Implement Standard Operating Procedures (SOPs) for the Board's committees and sub-committees, ensuring all are properly constituted, operated and supported, according to the relevant statutory framework.
* Strategically plan the schedule of all meetings of the Board's committees and sub-committees to ensure the business of the Board and its committees is managed and effectively coordinated through the production of Annual Plans of Board and committee business.
* In collaboration with Executive Director Leads and Committee Chairs, use judgement and analytical skills when developing draft agendas to ensure agendas are prepared in accordance with the work plan of the committees and that agenda items are appropriate.
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