Materials Management Assistant
The closing date is 26 April 2026
An exciting opportunity has arisen for an enthusiastic, motivated and professional individual to join our busy, friendly department. You will be working in the materials management team ensuring that our wards have the goods they need to provide care to patients. You will be the focal point for supplier and customer enquiries, therefore you will need to demonstrate excellent customer service and communication skills. You will also need to enjoy and be comfortable dealing with a high level of telephone work within an open plan environment. We are looking for a team player with a customer focused approach.
You will have experience of placing or processing orders using a system or may have experience of stock control. You will need to have good communication skills, be well organised, have good attention to detail, be comfortable using Excel and keen to learn more. Previous experience of working within procurement, supply chain, finance or the NHS is desirable.
Main duties of the job
* Manipulating and analysing datasets in Excel including data filter, vlookups, IF functions etc and producing user-friendly outputs to support the Matman Project.
* Reorder stock and non-stock items using the Matman (Resus) system to agreed bin quantities. Replenishing goods to the CIC (Central Inventory Catalogue) allowing flexibility depending on usage and clinical/medical needs, using either PDA or Templates.
* Order PPE for the wards/departments.
* Assist in the maintenance of electronic catalogues in GHX liaising with Category Managers and Procurement Team as appropriate.
* Assist with the maintenance of NHS Supply Chain catalogue, ensuring products are available for replenishment.
* Ensure that the EDC configuration for each department is checked regularly and changes made for obsolete stock.
* Assist the Materials Management Team in site visits, topping up and putting away of goods at ward, theatre and departmental level using bar code systems.
* Liaise with end users, customers, colleagues and other staff about delivery problems, receipting or supply enquiries.
Qualifications
* GCSE Maths and English at grade C or above.
* IT skills with standard keyboard skills for processing information.
* Ability to use Excel to an intermediate level.
Person Specification & EEO Statement
We are committed to ensuring our recruitment processes are accessible and inclusive to everyone. If you are concerned that a person specification may prevent or restrict your application due to an unintentional barrier on the grounds of sex, race, age, sexual orientation, religion/belief or disability, please contact the Trust's Recruitment team. The Trust will seek to resolve this issue wherever possible.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and will require a submission for Disclosure to be made to the Disclosure and Barring Service (formerly CRB) to check for any previous criminal convictions.
We are happy to talk Flexible Working. All requests can be discussed as part of the interview process.
£24,937 to £26,598 a year (based on full‑time hours)
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